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AB 07 Public Volunteers and Contract Staff

Version 6.2 by Ryan Larkin on 2020/05/27 18:03

Washington County Sheriff's Office

Corrections Division

Policy Manual

Volume: AB

Services and Programs

Chapter: 17

Public Volunteers and Contract Staff

Replaces and/or Supersedes:

None

Published:

01/23/2011

Review Date:

05/27/2020

Sheriff Cory C. Pulsipher
Undersheriff James Standley

TABLE OF CONTENTS

AB 07_101  Definitions

AB 07_102  References

AB 07_103  General

AB 07_104  Access, Supervision, and Restrictions

AB 07_105  Rules and Orientation

AB 07_106  Compensation

AB 07_101  DEFINITIONS

  1. WCSO: Washington County Sheriff's Office
  2. PCF:  Purgatory Correctional Facility

AB 07_102  REFERENCES

  1. Immigration and Customs Enforcement Standards: 2000-13.
  2. Utah Sheriffs' Association Jail Standards:
    1. J01.04.02: Volunteers and Contract Providers
    2. J02.03.04: Utilizing Community Resources
    3. J03.03.01: Staffing
    4. J03.03.03: Utilizing Community Resources
    5. J04.03.01: Staffing
    6. J04.03.03: Utilizing Community Resources
    7. J07.01.01: Written Volunteer Policies and Procedures Required
    8. J07.01.02: Content
    9. J07.02.01: Utilizing Community Resources
    10. J07.02.02: Purpose and Role
    11. J07.02.03: Working Arrangement
    12. J07.03.01: Qualifications and Screening
    13. J07.03.02: Rules and Orientation
    14. J07.03.03: Restrictions
  3. Utah Code Annotated 53-10-108

AB 07_103  GENERAL

  1. Policy:
    1. Volunteers and contract providers may be used to assist in providing services and programs. However, all outside staff shall work within the security, safety, operational, and policy requirements of the Sheriff's Office.
    2. The Sheriff, or designee, should:
      1. Evaluate the need for volunteers, contract staff, and community-based programs;
      2. Inventory available community resources; and
      3. Obtain the needed services, programs, volunteers, and/or contract staff.
    3. Services and programs should include, but not be limited to:
      1. Mental health services;
      2. Medical services;
      3. Religious services;
      4. Legal assistance;
      5. Library services;
      6. Tutors;
      7. Recreation programs;
      8. Exercise programs;
      9. Treatment programs;
      10. Search and Rescue; and
      11. Explorers.
  2. Rationale:
    1. All activities must be directed and controlled by Sheriff's Offfice staff to ensure that regulations and policy requirements are enforced, and to protect the Sheriff's Office's legitimate interests.
    2. Unless sufficient staff time is available to facilitate inmate services and programs, opportunities may not be adequately provided (some may be required by law) and/or legitimate interests may be jeopardized.
    3. Sheriff's Office officials should consider the use of volunteers, student interns, clergy, community-based programs, and other community resources to:
      1. Provide otherwise unavailable services and programs; and
      2. Reduce operating costs.

AB 07_104  ACCESS, SUPERVISION, AND RESTRICTIONS

  1. Policy:
    1. In accordance with Washington County policy (F): “Before a volunteer can donate service to the County, the volunteer and the service must be approved by both the Commission, (or a Commission Representative) and Human Resources.”
    2. Volunteers and contract staff shall receive approval from the Sheriff, or designee, prior to being permitted to work.
    3. Volunteers and contract staff shall be carefully supervised and controlled by those responsible for the operation and management of the Sheriff's Office.
    4. The movement, access, and actions of volunteers and contract staff shall be restricted to that minimum level necessary to carry out authorized functions.
    5. Sheriff's Office officials should establish qualifications for volunteers and contract staff and should screen candidates before they can be permitted to work. As a part of the minimum qualifications, persons should ordinarily be rejected if:
      1. They have a felony record;
      2. A relative or close friend is incarcerated in the jail;
      3. There is reason to believe that the candidate would:
        1. Not obey the policy and rule requirements of the Sheriff's Office;
        2. Be vulnerable to intimidation or manipulation; or
        3. For philosophical, moral, or other reasons have difficulty strictly supporting and following security requirements; or
        4. Other justifications which may exist related to the legitimate interests of the Sheriff's Office operation.
    6. Visitors, relatives, or friends of current PCF inmates are not allowed to serve as volunteers in the jail.
    7. Volunteers shall sign a waiver of liability before entering a secure portion of the facility where inmates are present.
  2. Rationale:
    1. Access to and management of the Sheriff's Office, including the jail, is within the statutory authority of the Sheriff.
    2. The services rendered by volunteers and contract staff are potentially of substantial benefit to the Sheriff's Office. There are, however, potential difficulties associated with allowing persons other than staff to work inside the jail. Volunteers and contract staff:
      1. May not have had the benefit of corrections pre-service or in-service training;
      2. May see the jail operation through the narrow view of their own mission in the jail, often viewing necessary jail safety and security regulations as unreasonable impediments to service delivery and unfair restrictions of the human rights of inmates;
      3. Are vulnerable to being manipulated by inmates, even to the extent of violating rules and policy requirements; and
      4. may engage in actions which they deem of minor consequence, but which will have a substantially adverse affect on safety, security, or other legitimate facility interests.
    3. Careful supervision and control of volunteers and contract staff can greatly minimize the potential problems associated with their involvement in the jail facility. Providers who cannot support and adhere to rules become a liability to the security and safety of the facility.

AB 07_105  RULES AND ORIENTATION

  1. Policy:
    1. The Sheriff's Office should provide rules, regulations, and orientation training for volunteers and contract staff prior to allowing them to function as a volunteer.
    2. Rules and regulations should include strict requirements concerning disclosure of information learned as a result of working for the Sheriff's Office.
  2. Rationale:
    1. Volunteers and contract staff, no matter how well motivated and diligent, will not be able to avoid violating rules and policy requirements unless they have fair notice of those requirements.
    2. Unauthorized disclosure or discussion of information obtained from official records or as a result of observations and discussions may:
      1. Violate GRAMA provisions or other state or federal law requirements;
      2. Undermine safety or security;
      3. Violate protected privacy interests;
      4. Undermine community confidence in the Sheriff's Office operations;
      5. Have a disruptive effect on the Sheriff's Office operations; and
      6. Result in spreading inaccurate or misleading information based on the limited knowledge and experience of the person communicating the information.
    3. Disclosure of criminal justice information may be a violation of state law and result in criminal prosecution.

AB 07_106  COMPENSATION

  1. Policy:
    1. Volunteers shall not be financially compensated.
    2. Contract staff shall be compensated as specifically detailed by their contract with the Sheriff's Office.
  2. Rationale:
    1. Compensation should be regulated by the terms of a contract in order to avoid confusion and/or liability.