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Wiki source code of CF 02 Admission and Booking

Version 2.3 by Ryan Larkin on 2019/07/23 19:25
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1 **Washington County Sheriff's Office**
2
3 **CORRECTIONS DIVISION**
4
5 Policy Manual
6
7
8 Volume: CF
9
10 Admissions and Releases
11
12 Chapter: 02
13
14 Admission and Booking
15
16
17
18 Replaces and/or Supersedes:
19
20 PF 01/03.06, PF 03, PF 04, PF 05, PF 06, PF 07, PF 08, PF 10, PF 12, PF 15, PF 20, PF 22, PH 40, PJ 34, PJ 35, OD 04-013-A, OD 09-005-A, Review 2/23/2011, PF 06, PF 08
21
22 Published:
23
24 02/23/2011
25
26 Review Date:
27
28 06/05/2019
29
30
31 Sheriff Cory C. Pulsipher
32
33 Chief Deputy Jake Schultz
34
35
36 __**TABLE OF CONTENTS**__
37
38 CF 02_101 Definitions
39
40 CF 02_102 References
41
42 CF 02_103 General
43
44 CF 02_104 Property and Money
45
46 CF 02_105 Holding
47
48 CF 02_106 Telephone Use
49
50 CF 02_107 Official Visits
51
52 CF 02_108 Arresting/Transporting Officer
53
54 CF 02_109 Booking Process
55
56 CF 02_110 Housing
57
58
59 **CF 02_101 __DEFINITIONS__**
60
61 1. WCSO: Washington County Sheriff's Office
62 1. PCF: Purgatory Correctional Facility
63 1. IPP: Inmate Placement Program (a Utah Department of Corrections program)
64 1. BCI: Bureau of Criminal Identification
65 1. Detainee: A person kept under involuntary restraint who is not currently under arrest.
66 1. Arrestee: A prisoner's status from the time of arrest until the time of correctional facility housing assignment.
67 1. Inmate: A prisoner's status after being moved to a correctional facility housing assignment (including ICE detainees).
68 1. Intake: The location where prisoners are held during initial admission, booking, and/or bailing processes.
69 1. Prisoner: A person deprived of liberty and kept under involuntary restraint, confinement, or custody; especially: one under arrest, awaiting trial, on trial, or serving a sentence.
70 1. Housing: The location where inmates are held after initial admission and booking processes are completed and immediate bailing or release attempts are exhausted.
71
72 **CF 02_102 __REFERENCES__**
73
74 1. Immigration and Customs Enforcement Standards:
75 11. 4
76 11. 8
77 11. 9
78 11. 38
79 1. Utah Sheriffs' Association Jail Standards:
80 11. C01.02.03: Admission Searches of Inmates
81 11. C01.03.02: Receiving Female Inmates
82 11. C01.03.03: Receiving Juvenile Inmates
83 11. C02.01.01: Policies and Procedures Required Governing Admission Process
84 11. C02.02.04: Probable Cause Determination Hearings
85 11. C02.03.01: Intake Information
86 11. C02.03.02: Prisoner File
87 11. C02.04.01: Medical Screening
88 11. C02.04.02: Suicide-Risk Screening
89 11. C02.04.03: Mental Health Screening
90 11. C02.04.04: Segregation During Admission
91 11. C03.01.01: Policies and Procedures Required Governing the Ancillary Admission Functions
92 11. C03.02.01: Taking Inmates' Money and Property
93 11. C03.02.02: Inventory of and Receipt for Property
94 11. C03.02.03: Storing Inmate Money and Property
95 11. C03.03.06: Initial Search of Inmate
96 11. C03.03.07: Follow-up Search
97 11. C03.03.08: Property/Clothing Search
98 11. C03.04.01: General
99 11. C03.04.02: Securing Clothing
100 11. C03.04.03: Laundering Inmate Clothing
101 11. C03.04.04: Showers
102 11. C03.04.05: Delousing
103 11. C03.04.06: Jail-Issue Items
104 11. C03.05.01: Adult Inmates
105 11. C03.05.02: Agreements with Other Agencies
106 11. C03.05.03: Certified Juveniles
107 11. C03.05.04: Juveniles
108 11. C03.06.01: Access to Telephones
109 11. C03.06.02: Official Visits
110 11. D02.03.04: Pre-Classification Management
111
112 **CF 02_103 __GENERAL__**
113
114 1. Policy:
115 11. PCF shall not accept custody of a prisoner until the prisoner has been cleared in accordance with PCF policy [[CF 01: Pre-Admission and Acceptance of Custody>>CF 01: Pre-Admission and Acceptance of Custody]].
116 11. Prisoners shall be searched by jail staff prior to or immediately upon arrival into PCF, in accordance with PCF policy [[AD 01: Prisoner Searches>>AD 01: Prisoner Searches]].
117 11. When a female prisoner is brought to the jail, a female employee or other suitable female should, whenever possible, be present to assist with the search process.
118 11. A “booking file” should be maintained for each prisoner booked into the jail for the purpose of collecting and storing the booking intake forms, all documents authorizing the prisoner's incarceration, and other official documents. The security of each booking file (for current prisoners) shall be maintained by the Booking staff. Release of information will be in accordance with applicable federal and state regulations. Electronic record-keeping systems and data will be protected from unauthorized access. After a prisoner is released from PCF custody, the booking file will be forwarded to Jail Records for electronic archival.
119 1. Rationale:
120 11. Risk of liability may be increased for PCF and jail staff if a prisoner is admitted improperly.
121 11. Admission searches need to be conducted properly in order to preserve safety and security and to reduce liability.
122 11. The presence of a female staff member can help avoid allegations of sexual harassment or claims of other improper actions by male officers. To effectively conduct searches on female prisoners it may be necessary to utilize female staff or other suitable female assistance to conduct searches.
123 11. Individual prisoner files are necessary to provide a single location for storing official documents related to each prisoner's incarceration. Misplacing, losing, or separating of official documents may result in a prisoner being unlawfully detained or otherwise suffering an infringement of statutory or constitutional rights.
124
125 **CF 02_104 __PROPERTY AND MONEY__**
126
127 1. Policy
128 11. Prisoners who are accepted into PCF custody shall have all of their personal property (excluding a shirt, pants, and undergarments) and money taken from them upon admittance. Prior to being moved to Housing from Intake, all remaining clothing shall be surrendered and replaced with jail clothing.
129 11. Prisoners' clothing and other property should be searched before it is placed into storage and may be searched even if the property is not going to be stored in the jail.
130 11. A jail officer should initially verify all cash money in the presence of the prisoner. The cash will be placed in the Pre-Booking kiosk. A receipt for the cash amount should be provided to the prisoner and a copy of the receipt should be placed in the prisoner's booking file. The cash amount will then be added to the prisoner's PCF cash account.
131 11. Jail staff shall create an inventory list of the prisoner's personal property, including money. The officer conducting the inventory shall sign and date the inventory form. The prisoner should be requested to sign the inventory form. If a prisoner refuses to sign the inventory form, a second officer should verify and sign the form. These actions shall be documented in the jail computer system. The prisoner's inventory shall be maintained in the booking file.
132 11. If a prisoner cannot make bail or otherwise secure prompt release, property taken from the prisoner shall be delivered to the Property Room to be secured in a locked storage area. Prisoners' clothing and other property should be:
133 111. Secured in a manner that reduces the likelihood of clothing being separated, misplaced, or damaged; and
134 111. Stored in a well-ventilated room.
135 11. Before storing prisoners' personal clothing, the clothing:
136 111. May be laundered if it is soiled; and
137 111. Shall be laundered, or disposed of, if it is vermin infested, foul smelling, or heavily soiled.
138 11. Cash that is received soiled or otherwise contaminated, shall be placed in a sealed and marked bio-hazard bag. The cash will be added to the prisoner's PCF cash account. A cash envelope, bearing all required information and signatures, shall be attached to the bio-hazard bag.
139 11. Financial checks shall be stored with the prisoner's property and not added to the prisoner's PCF cash account. Administration may approve any exceptions deemed necessary.
140 11. Any medications shall be inventoried and forwarded to the Medical Branch for storage or disposal.
141 11. For State inmates, only property approved by IPP and listed on the PCF property matrix will be allowed.
142 11. Non-firearm weapons (such as knives) taken at the time of booking will be inventoried, tagged, and stored in the Property Sharps vault, not in the Property Room.
143 11. Extra clothing, bicycles, packs, items of significant value, alcoholic beverages, food items, and tools will not be accepted.
144 11. If a prisoner is discovered to have a firearm in his/her property at the time of booking, the firearm will immediately be removed from the booking area, unloaded, and stored in a gun locker in the vehicle sally port. The arresting/transporting officer will then be notified to retrieve the gun. The Booking Lieutenant and Corrections Chief Deputy will be notified. These actions will be documented in the jail computer system.
145 1. Rationale:
146 11. Prisoners' money and property should be taken at the time of admission to:
147 111. Interdict the introduction of weapons, drugs, and other contraband into the jail;
148 111. Protect prisoners' money and property from theft;
149 111. Make unavailable to prisoners those items which jail officials deem to be potentially harmful to the prisoner or others or which threaten security; and
150 111. Assist in verifying the prisoner's identity.
151 11. Prisoner clothing should be searched before it is placed in storage:
152 111. To complete the inventory process and protect against possible false claims of misappropriation by staff members; and
153 111. As a means of interdicting the introduction of illegal substances and other contraband into the jail.
154 11. Complete searches of arrestees' clothing and property have been affirmed by the U.S. Supreme Court.
155 11. A written inventory and receipt for the money and property taken is required to:
156 111. Safeguard jail staff from false claims of theft;
157 111. Protect prisoners from loss of property as a result of theft or mishandling; and
158 111. Document the process of receiving and releasing custody of prisoners' money and property.
159 11. When the jail takes control of prisoners' clothing, it becomes responsible for returning the same clothing in at least as good as condition as it was received. Storing prisoner clothing in a poorly ventilated area, especially unlaundered clothing, may result in the clothing area becoming unsanitary and foul smelling.
160 11. Laundering of clothing helps the jail maintain a sanitary environment, reduces the likelihood of vermin infestation, and controls odors in the clothing storage area. The need for laundering is more acute if the clothing is dirty, infested with vermin, or foul smelling.
161 11. Money has a lawfully determined face value. Placing the money into an account:
162 111. Provides greater protection against mishandling or misappropriation of prisoners' money;
163 111. Decreases the potential for false claims of theft; and
164 111. Affords greater efficiency in handling prisoners' funds.
165
166 **CF 02_105 __INTAKE__**
167
168 1. Policy:
169 11. After a prisoner is admitted and searched, the prisoner should be housed in a temporary holding cell while jail staff complete the booking paperwork and computer work.
170 11. A prisoner should be processed and transitioned into permanent housing as soon as reasonably possible.
171 11. Male and female prisoners shall be housed separately.
172 11. Juveniles will be housed only on an order from the court and will be housed separately from adults.
173 11. Prisoners shall be temporarily segregated from other prisoners who present an obvious and substantial threat:
174 111. To assault others;
175 111. Of being assaulted; or
176 111. Of infecting others with an infectious disease.
177 11. Jail staff shall closely observe prisoners who are:
178 111. Obvious suicide risks;
179 111. Obviously dangerous, if housed with other prisoners; or
180 111. Obviously extremely vulnerable, if housed with other prisoners.
181 11. Rationale:
182 111. Prisoners waiting for bail and/or booking procedures should be secured in a cell in order to maintain the safety of prisoners and staff, to maintain security of the facility, and to allow for efficient operations.
183 111. When it is obvious that a prisoner has an infectious disease or is extremely dangerous or vulnerable, segregation may help prevent prisoners from harming each other.
184
185 **CF 02_106 __TELEPHONE USE__**
186
187 1. Policy:
188 11. Prisoners shall not be allowed to use the telephone to contact any victims involved with the prisoner's current arrest.
189 11. During or after the admission process, prisoners may be permitted to telephone:
190 111. An attorney;
191 111. A bondsman, if eligible for bail; and/or
192 111. A family member or friend.
193 1. Rationale:
194 11. Prisoner telephone use may be restricted to prevent witness intimidation or tampering.
195 11. Prisoners are lawfully entitled to:
196 111. Access to counsel, if charged with a criminal offense;
197 111. Attempt to make bail, if eligible for bail; and
198 111. Notify a family member or other person within a reasonable time.
199
200 **CF 02_107 __OFFICIAL VISITS__**
201
202 1. Policy
203 11. Following the admission process, prisoners may be permitted to receive visits from:
204 111. An attorney;
205 111. A bondsman, if eligible for bail; and/or
206 111. With administrative approval, other persons for the purpose of assisting with the effort to effect release or for other approved purposes.
207 1. Rationale:
208 11. Prisoners are lawfully entitled to visit with:
209 111. An attorney, if charged with a criminal offense;
210 111. A bondsman, if eligible for bail.
211 11. It may be to the advantage of the jail to approve a visit from a family member or other person to facilitate bail, payment of fines, or to accomplish other approved purposes.
212
213 **CF 02_108 __ARRESTING/TRANSPORTING OFFICER__**
214
215 1. Policy:
216 11. After PCF accepts custody of a prisoner, the arresting/transporting officer should book the prisoner in the Spillman computer system by:
217 111. Creating a new booking record;
218 111. Entering and/or updating all information in the:
219 1111. Names table;
220 1111. Xnames table;
221 111. Entering all applicable information in the:
222 1111. Arrest screen (and then print the probable cause statement);
223 1111. Offense screen; and
224 1111. Bond screen (via the Offense screen);
225 11. If the prisoner was served with a warrant, the arresting/transporting officer shall give the original warrant to the jail Booking officer and a copy of the original warrant to the prisoner.
226 11. PCF Booking staff shall review the arresting/transporting officer's booking entries in Spillman to check for errors/or missing information, and to ensure that any discrepancies are fixed. The arresting/transporting officer may be requested to return to the jail to fix discrepancies, if necessary.
227 1. Rationale:
228 11. Jail staff should review all booking entries made by arresting/transporting officers since the jail officers may be held liable after custody of the prisoner has been transferred to the jail. Any errors or missing information should be corrected as soon as possible to minimize potential liability.
229
230 **CF 02_109 __BOOKING PROCESS__**
231
232 1. Policy:
233 11. Jail Booking staff shall:
234 111. Enter all applicable information in the Intake screen;
235 111. Complete a Spillman Take;
236 111. Enter the OTN in the Arrest table, if applicable;
237 111. Photograph and fingerprint all adult prisoners upon admission, except those being admitted only on charges included on the BCI "Non-Serious Offenses" list.
238 111. Only accept a juvenile at the facility who has been certified to the adult system. He/she should be processed under adult identification procedures. Juveniles may be photographed and fingerprinted if taken into custody for the alleged commission of an offense listed under Utah Code, Section 78A-6-701. A separate file for fingerprints and photographs of non-certified juveniles is required. The distribution or disbursement of photographs and fingerprints of juveniles shall be restricted to individuals or agencies of state or local law enforcement agencies.
239 111. Create booking packets, as detailed by current procedures. Copies of fingerprints, photographs, and other documentation shall be forwarded to BCI, the FBI, and/or other agencies with which the jail agrees to share such materials; and
240 111. Ensure that prisoners who remain in custody receive a judicial review of the arresting officer's probable cause (i.e., forward the PC statement to the applicable court) as soon as reasonably possible. Absent a bona fide exigency, the PC review shall occur within 24 hours of the arrest. When forwarding the PC statement to the court will not meet the 24 hour requirement (such as when the court is closed on the weekends or on holidays), the jail Booking officer shall contact an appropriate judge.
241 1. Rationale:
242 11. Photographs and fingerprints shall be taken to:
243 111. Satisfy the state law requirement to execute the authority and duty to take or cause to be taken fingerprints, photographs, and other related data of prisoners booked into jail;
244 111. Meet the requirements of law enforcement and corrections agencies to identify criminals and criminal suspects;
245 111. Assist jail officers in identification of prisoners while they are confined; and
246 111. Facilitate the updating of federal, state, and local agency criminal history files.
247 11. Certified juveniles are considered adults for purposes of their involvement with the criminal justice system. Thus, if a juvenile has been certified by the juvenile court to stand trial as an adult and a grand jury indictment is returned or a criminal information is filed by the county attorney, the juvenile shall be processed as an adult.
248 11. Juvenile offenders are responsible for a portion of all crime which is committed. Fingerprints and photographs of juveniles can be as valuable a tool as those of adults in the law enforcement process.
249
250 **CF 02_110 __HOUSING__**
251
252 1. Policy:
253 11. If the prisoner cannot post bail, or otherwise secure release within a reasonable amount of time, and will need to be housed in the jail, PCF staff shall:
254 111. Conduct a housing safety risk assessment. Prisoners being booked into the jail shall be screened to determine their risk of attempting suicide or other acts of self harm. Prisoners booked into the jail should, at minimum, receive a medical and a mental health screening as a part of the booking process;
255 111. Allow the prisoner to take a shower;
256 111. If there is an indication of vermin, require the prisoner to undergo delousing procedures as directed by medical personnel;
257 111. Take all of the prisoner's personal clothing, as indicated above in CF 102_05;
258 111. Issue the prisoner jail clothing, linens, and hygiene items. This should be documented on the Issue screen in the jail computer system;
259 111. Conduct a follow-up search, in accordance with PCF policy [[AD 01: Prisoner Searches>>AD 01: Prisoner Searches]];
260 111. Re-assign the prisoner from the intake cell to a housing cell. Prisoners should be assigned to a temporary pre-classification housing location. Prisoners shall be moved to an appropriate housing location after the classification process is completed (reference policy [[CG 08: Inmate Classification>>CG 08: Inmate Classification]]).
261 11. Prisoners who are being housed and are known to have or suspected of having the following types of medical conditions, should be held in isolation cells until they can be fully evaluated and cleared by medical staff:
262 111. Tuberculosis;
263 111. Hepatitis;
264 111. HIV/AIDS;
265 111. Open wounds or sores;
266 111. Fractures, prosthetic limbs, canes, casts, etc.;
267 111. Oxygen or breathing apparatus;
268 111. Physical disability which would prevent safe housing in general population in accordance with the Americans With Disabilities Act.
269 1. Rationale:
270 11. Incoming prisoners should be medically screened to:
271 111. Discover and facilitate the emergency handling of prisoners' serious medical problems;
272 111. Identify less serious medical problems and facilitate the proper delivery of medical care;
273 111. Ascertain what, if any, medications have been prescribed and begin the process of a medical review of the appropriateness of the medication in the jail setting;
274 111. Gain other medical information relevant to the housing of prisoners; and
275 111. Assist jail officials by obtaining sufficient information to make informed choices regarding prisoner medical care.
276 11. Suicide risk screening is done as a proactive means of attempting to prevent prisoner suicides by:
277 111. Identifying risk factors which indicate a potential for suicidal behavior;
278 111. Evaluating observations and available information to assess risk levels; and
279 111. Initiating appropriate preventative procedures based on the evaluation of risks.
280 11. Mental health screening by jail staff is intended to identify prisoners with mental health problems to permit appropriate intervention, follow up, or other handling.
281 11. Prisoners admitted to the jail may be required to shower to assist in maintaining proper levels of sanitation in the jail.
282 11. Measures must be taken to ensure that body lice or other vermin are not introduced into the facility. Showers alone are not adequate to control infestation. Delousing agents should be available to ensure that infestation is eradicated and does not spread to other prisoners, staff, or the facility.
283 11. Shower and clothing exchange are important procedures to aid in the process of maintaining sanitation and cleanliness in the jail. Prisoners are not legally entitled to wear their own personal clothing. Requiring prisoners to wear jail-issue clothing provides security benefits by:
284 111. Helping prevent prisoners from smuggling contraband into the general housing area hidden in their clothing; and
285 111. Making it more difficult:
286 1111. For prisoners to escape custody by blending in with other non-prisoners; and
287 1111. If the prisoner does flee custody, to avoid recapture due to the nature of their dress during the time immediately after escape.
288 11. Jail clothing should be provided to replace clothing taken during the admission process. Jail clothing can also be color coded or imprinted with other identifiers as a means of aiding with the classification and segregation of prisoners, and to make escape more difficult.
289 11. The issue of providing bedding has both practical and legal implications. Bedding provides a sanitary cover over the jail-issue mattresses and provides warmth for prisoners while sleeping. Prisoners have a right to a sanitary living environment and to sufficient bedding to protect against cold temperatures.
290 11. Hygiene items are legally required, but should also be provided for prisoners to aid in maintaining sanitation and to enable prisoners to comply with the jail's grooming requirements.