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CF 02 Admission and Booking

Version 1.4 by Ryan Larkin on 2017/05/03 17:49

Washington County Sheriff's Office

CORRECTIONS DIVISION

Policy Manual

Volume: CF

Admissions and Releases

Chapter: 02

Admission and Booking

Replaces and/or Supersedes:

PF 01/03.06, PF 03, PF 04, PF 05, PF 06, PF 07, PF 08, PF 10, PF 12, PF 15, PF 20, PF 22, PH 40, PJ 34, PJ 35, OD 04-013-A, OD 09-005-A, Review 2/23/2011, PF 06, PF 08

Published:

02/23/2011

Review Date:

10/26/2015

Sheriff Cory C. Pulsipher

Chief Deputy Jake Schultz

TABLE OF CONTENTS

CF 02_101  Definitions

CF 02_102  References

CF 02_103  General

CF 02_104  Property and Money

CF 02_105  Holding

CF 02_106  Telephone Use

CF 02_107  Official Visits

CF 02_108  Arresting/Transporting Officer

CF 02_109  Booking Process

CF 02_110  Housing

CF 02_101  DEFINITIONS

  1. WCSO:  Washington County Sheriff's Office
  2. PCF:  Purgatory Correctional Facility
  3. IPP:  Inmate Placement Program (a Utah Department of Corrections program)
  4. BCI:  Bureau of Criminal Identification
  5. Detainee:  A person kept under involuntary restraint who is not currently under arrest.
  6. Arrestee:  A prisoner's status from the time of arrest until the time of correctional facility housing assignment.
  7. Inmate:  A prisoner's status after being moved to a correctional facility housing assignment (including ICE detainees).
  8. Intake:  The location where prisoners are held during initial admission, booking, and/or bailing processes.
  9. Prisoner:  A person deprived of liberty and kept under involuntary restraint, confinement, or custody; especially: one under arrest, awaiting trial, on trial, or serving a sentence.
  10. Housing:  The location where inmates are held after initial admission and booking processes are completed and immediate bailing or release attempts are exhausted.

CF 02_102  REFERENCES

  1. Immigration and Customs Enforcement Standards:
    1. 4
    2. 8
    3. 9
    4. 38
  2. Utah Sheriffs' Association Jail Standards:
    1. C01.02.03:  Admission Searches of Inmates
    2. C01.03.02:  Receiving Female Inmates
    3. C01.03.03:  Receiving Juvenile Inmates
    4. C02.01.01:  Policies and Procedures Required Governing Admission Process
    5. C02.02.04:  Probable Cause Determination Hearings
    6. C02.03.01:  Intake Information
    7. C02.03.02:  Prisoner File
    8. C02.04.01:  Medical Screening
    9. C02.04.02:  Suicide-Risk Screening
    10. C02.04.03:  Mental Health Screening
    11. C02.04.04:  Segregation During Admission
    12. C03.01.01:  Policies and Procedures Required Governing the Ancillary Admission Functions
    13. C03.02.01:  Taking Inmates' Money and Property
    14. C03.02.02:  Inventory of and Receipt for Property
    15. C03.02.03:  Storing Inmate Money and Property
    16. C03.03.06:  Initial Search of Inmate
    17. C03.03.07:  Follow-up Search
    18. C03.03. 08:  Property/Clothing Search
    19. C03.04.01:  General
    20. C03.04.02:  Securing Clothing
    21. C03.04.03:  Laundering Inmate Clothing
    22. C03.04.04:  Showers
    23. C03.04.05:  Delousing
    24. C03.04.06:  Jail-Issue Items
    25. C03.05.01:  Adult Inmates
    26. C03.05.02:  Agreements with Other Agencies
    27. C03.05.03:  Certified Juveniles
    28. C03.05.04:  Juveniles
    29. C03.06.01:  Access to Telephones
    30. C03.06.02:  Official Visits

CF 02_103  GENERAL

  1. Policy:
    1. PCF shall not accept custody of a prisoner until the prisoner has been cleared in accordance with PCF policy CF 01: Pre-Admission and Acceptance of Custody.
    2. Prisoners shall be searched by jail staff prior to or immediately upon arrival into PCF, in accordance with PCF policy AD 01: Prisoner Searches.
    3. When a female prisoner is brought to the jail, a female employee or other suitable female should, whenever possible, be present to assist with the search process.
    4. A “booking file” should be maintained for each prisoner booked into the jail for the purpose of collecting and storing the booking intake forms, all documents authorizing the prisoner's incarceration, and other official documents. The security of each booking file (for current prisoners) shall be maintained by the Booking staff. Release of information will be in accordance with applicable federal and state regulations. Electronic record-keeping systems and data will be protected from unauthorized access. After a prisoner is released from PCF custody, the booking file will be forwarded to Jail Records for electronic archival.
  2. Rationale:
    1. Risk of liability may be increased for PCF and jail staff if a prisoner is admitted improperly.
    2. Admission searches need to be conducted properly in order to preserve safety and security and to reduce liability.
    3. The presence of a female staff member can help avoid allegations of sexual harassment or claims of other improper actions by male officers. To effectively conduct searches on female prisoners it may be necessary to utilize female staff or other suitable female assistance to conduct searches.
    4. Individual prisoner files are necessary to provide a single location for storing official documents related to each prisoner's incarceration. Misplacing, losing, or separating of official documents may result in a prisoner being unlawfully detained or otherwise suffering an infringement of statutory or constitutional rights.

CF 02_104  PROPERTY AND MONEY

  1. Policy
    1. Prisoners who are accepted into PCF custody shall have all of their personal property (excluding a shirt, pants, and undergarments) and money taken from them upon admittance. Prior to being moved to Housing from Intake, all remaining clothing shall be surrendered and replaced with jail clothing.
    2. Prisoners' clothing and other property should be searched before it is placed into storage and may be searched even if the property is not going to be stored in the jail.
    3. A jail officer should initially verify all cash money in the presence of the prisoner. The cash will be placed in the Pre-Booking kiosk. A receipt for the cash amount should be provided to the prisoner and a copy of the receipt should be placed in the prisoner's booking file. The cash amount will then be added to the prisoner's PCF cash account by a deputy.
    4. Jail staff shall create an inventory list of the prisoner's personal property, including money. The officer conducting the inventory shall sign and date the inventory form. The prisoner should be requested to sign the inventory form. If a prisoner refuses to sign the inventory form, a second officer should verify and sign the form. These actions shall be documented in the jail computer system. The prisoner's inventory shall be maintained in the booking file.
    5. If a prisoner cannot make bail or otherwise secure prompt release, property taken from the prisoner shall be delivered to the Property Room to be secured in a locked storage area. Prisoners' clothing and other property should be:
      1. Secured in a manner that reduces the likelihood of clothing being separated, misplaced, or damaged; and
      2. Stored in a well-ventilated room.
    6. Before storing prisoners' personal clothing, the clothing:
      1. May be laundered if it is soiled; and
      2. Shall be laundered, or disposed of, if it is vermin infested, foul smelling, or heavily soiled.
    7. Cash that is received soiled or otherwise contaminated, shall be placed in a sealed and marked bio-hazard bag. The cash will be added to the prisoner's PCF cash account. A cash envelope, bearing all required information and signatures, shall be attached to the bio-hazard bag.
    8. Financial checks shall be stored with the prisoner's property and not added to the prisoner's PCF cash account. Administration may approve any exceptions deemed necessary.
    9. Any medications shall be inventoried and forwarded to the Medical Branch for storage or disposal.
    10. For State inmates, only property approved by IPP and listed on the PCF property matrix will be allowed.
    11. Non-firearm weapons (such as knives) taken at the time of booking will be inventoried, tagged, and stored in the Property Sharps vault, not in the Property Room.
    12. Extra clothing, bicycles, packs, items of significant value, alcoholic beverages, food items, and tools will not be accepted.
    13. If a prisoner is discovered to have a firearm in his/her property at the time of booking, the firearm will immediately be removed from the booking area, unloaded, and stored in a gun locker in the vehicle sally port. The arresting/transporting officer will then be notified to retrieve the gun. The Booking Lieutenant and Corrections Chief Deputy will be notified. These actions will be documented in the jail computer system.
  2. Rationale:
    1. Prisoners' money and property should be taken at the time of admission to:
      1. Interdict the introduction of weapons, drugs, and other contraband into the jail;
      2. Protect prisoners' money and property from theft;
      3. Make unavailable to prisoners those items which jail officials deem to be potentially harmful to the prisoner or others or which threaten security; and
      4. Assist in verifying the prisoner's identity.
    2. Prisoner clothing should be searched before it is placed in storage:
      1. To complete the inventory process and protect against possible false claims of misappropriation by staff members; and
      2. As a means of interdicting the introduction of illegal substances and other contraband into the jail.
    3. Complete searches of arrestees' clothing and property have been affirmed by the U.S. Supreme Court.
    4. A written inventory and receipt for the money and property taken is required to:
      1. Safeguard jail staff from false claims of theft;
      2. Protect prisoners from loss of property as a result of theft or mishandling; and
      3. Document the process of receiving and releasing custody of prisoners' money and property.
    5. When the jail takes control of prisoners' clothing, it becomes responsible for returning the same clothing in at least as good as condition as it was received. Storing prisoner clothing in a poorly ventilated area, especially unlaundered clothing, may result in the clothing area becoming unsanitary and foul smelling.
    6. Laundering of clothing helps the jail maintain a sanitary environment, reduces the likelihood of vermin infestation, and controls odors in the clothing storage area. The need for laundering is more acute if the clothing is dirty, infested with vermin, or foul smelling.
    7. Money has a lawfully determined face value. Placing the money into an account:
      1. Provides greater protection against mishandling or misappropriation of prisoners' money;
      2. Decreases the potential for false claims of theft; and
      3. Affords greater efficiency in handling prisoners' funds.

CF 02_105  INTAKE

  1. Policy:
    1. After a prisoner is admitted and searched, the prisoner should be housed in a temporary holding cell while jail staff complete the booking paperwork and computer work.
    2. A prisoner should be processed and transitioned into permanent housing as soon as reasonably possible.
    3. Male and female prisoners shall be housed separately.
    4. Juveniles will be housed only on an order from the court and will be housed separately from adults.
    5. Prisoners shall be temporarily segregated from other prisoners who present an obvious and substantial threat:
      1. To assault others;
      2. Of being assaulted; or
      3. Of infecting others with an infectious disease.
    6. Jail staff shall closely observe prisoners who are:
      1. Obvious suicide risks;
      2. Obviously dangerous, if housed with other prisoners; or
      3. Obviously extremely vulnerable, if housed with other prisoners.
    7. Rationale:
      1. Prisoners waiting for bail and/or booking procedures should be secured in a cell in order to maintain the safety of prisoners and staff, to maintain security of the facility, and to allow for efficient operations.
      2. When it is obvious that a prisoner has an infectious disease or is extremely dangerous or vulnerable, segregation may help prevent prisoners from harming each other.

CF 02_106  TELEPHONE USE

  1. Policy:
    1. Prisoners shall not be allowed to use the telephone to contact any victims involved with the prisoner's current arrest.
    2. During or after the admission process, prisoners may be permitted to telephone:
      1. An attorney;
      2. A bondsman, if eligible for bail; and/or
      3. A family member or friend.
  2. Rationale:
    1. Prisoner telephone use may be restricted to prevent witness intimidation or tampering.
    2. Prisoners are lawfully entitled to:
      1. Access to counsel, if charged with a criminal offense;
      2. Attempt to make bail, if eligible for bail; and
      3. Notify a family member or other person within a reasonable time.

CF 02_107  OFFICIAL VISITS

  1. Policy
    1. Following the admission process, prisoners may be permitted to receive visits from:
      1. An attorney;
      2. A bondsman, if eligible for bail; and/or
      3. With administrative approval, other persons for the purpose of assisting with the effort to effect release or for other approved purposes.
  2. Rationale:
    1. Prisoners are lawfully entitled to visit with:
      1. An attorney, if charged with a criminal offense;
      2. A bondsman, if eligible for bail.
    2. It may be to the advantage of the jail to approve a visit from a family member or other person to facilitate bail, payment of fines, or to accomplish other approved purposes.

CF 02_108   ARRESTING/TRANSPORTING OFFICER

  1. Policy:
    1. After PCF accepts custody of a prisoner, the arresting/transporting officer should book the prisoner in the Spillman computer system by:
      1. Creating a new booking record;
      2. Entering and/or updating all information in the:
        1. Names table;
        2. Xnames table;
      3. Entering all applicable information in the:
        1. Arrest screen (and then print the probable cause statement);
        2. Offense screen; and
        3. Bond screen (via the Offense screen);
    2. If the prisoner was served with a warrant, the arresting/transporting officer shall give the original warrant to the jail Booking officer and a copy of the original warrant to the prisoner.
    3. PCF Booking staff shall review the arresting/transporting officer's booking entries in Spillman to check for errors/or missing information, and to ensure that any discrepancies are fixed. The arresting/transporting officer may be requested to return to the jail to fix discrepancies, if necessary.
  2. Rationale:
    1. Jail staff should review all booking entries made by arresting/transporting officers since the jail officers may be held liable after custody of the prisoner has been transferred to the jail. Any errors or missing information should be corrected as soon as possible to minimize potential liability.

CF 02_109 BOOKING PROCESS

  1. Policy:
    1. Jail Booking staff shall:
      1. Enter all applicable information in the Intake screen;
      2. Complete a Spillman Take;
      3. Enter the OTN in the Arrest table, if applicable;
      4. Photograph and fingerprint all adult prisoners upon admission, except those being admitted only on charges included on the BCI "Non-Serious Offenses" list.
      5. Only accept a juvenile at the facility who has been certified to the adult system. He/she should be processed under adult identification procedures. Juveniles may be photographed and fingerprinted if taken into custody for the alleged commission of an offense listed under Utah Code, Section 78A-6-701. A separate file for fingerprints and photographs of uncertified juveniles is required. The distribution or disbursement of photographs and fingerprints of juveniles shall be restricted to individuals or agencies of state or local law enforcement agencies.
      6. Create booking packets, as detailed by current procedures. Copies of fingerprints, photographs, and other documentation shall be forwarded to BCI, the FBI, and/or other agencies with which the jail agrees to share such materials; and
      7. Ensure that prisoners who remain in custody receive a judicial review of the arresting officer's probable cause (i.e., forward the PC statement to the applicable court) as soon as reasonably possible. Absent a bona fide exigency, the PC review shall occur within 24 hours of the arrest. When forwarding the PC statement to the court will not meet the 24 hour requirement (such as when the court is closed on the weekends or on holidays), the jail Booking officer shall contact an appropriate judge to review the PC via e-mail.
  2. Rationale:
    1. Photographs and fingerprints shall be taken to:
      1. Satisfy the state law requirement to execute the authority and duty to take or cause to be taken fingerprints, photographs, and other related data of prisoners booked into jail;
      2. Meet the requirements of law enforcement and corrections agencies to identify criminals and criminal suspects;
      3. Assist jail officers in identification of prisoners while they are confined; and
      4. Facilitate the updating of federal, state, and local agency criminal history files.
    2. Certified juveniles are considered adults for purposes of their involvement with the criminal justice system. Thus, if a juvenile has been certified by the juvenile court to stand trial as an adult and a grand jury indictment is returned or a criminal information is filed by the county attorney, the juvenile shall be processed as an adult.
    3. Juvenile offenders are responsible for a portion of all crime which is committed. Fingerprints and photographs of juveniles can be as valuable a tool as those of adults in the law enforcement process.

CF 02_110  HOUSING

  1. Policy:
    1. If the prisoner cannot post bail, or otherwise secure release within a reasonable amount of time, and will need to be housed in the jail, Booking staff shall:
      1. Conduct a housing safety risk assessment. Prisoners being booked into the jail shall be screened to determine their risk of attempting suicide or other acts of self harm. Prisoners booked into the jail should, at minimum, receive a medical and a mental health screening as a part of the booking process;
      2. Allow the prisoner to take a shower;
      3. If there is an indication of vermin, require the prisoner to undergo delousing procedures as directed by medical personnel;
      4. Take all of the prisoner's personal clothing, as indicated above in CF 102_05;
      5. Issue the prisoner jail clothing, linens, and hygiene items. This should be documented on the Issue screen in the jail computer system;
      6. Conduct a follow-up search, in accordance with PCF policy AD 01: Prisoner Searches;
      7. Re-assign the prisoner from the intake cell to a housing cell. Prisoners should be assigned to a temporary pre-classification housing location. Prisoners shall be moved to an appropriate housing location after the classification process is completed (reference policy CG 08: Inmate Classification).
    2. Prisoners who are being housed and are known to have or suspected of having the following types of medical conditions, should be held in isolation cells until they can be fully evaluated and cleared by medical staff:
      1. Tuberculosis;
      2. Hepatitis;
      3. HIV/AIDS;
      4. Open wounds or sores;
      5. Fractures, prosthetic limbs, canes, casts, etc.;
      6. Oxygen or breathing apparatus;
      7. Physical disability which would prevent safe housing in general population in accordance with the Americans With Disabilities Act.
  2. Rationale:
    1. Incoming prisoners should be medically screened to:
      1. Discover and facilitate the emergency handling of prisoners' serious medical problems;
      2. Identify less serious medical problems and facilitate the proper delivery of medical care;
      3. Ascertain what, if any, medications have been prescribed and begin the process of a medical review of the appropriateness of the medication in the jail setting;
      4. Gain other medical information relevant to the housing of prisoners; and
      5. Assist jail officials by obtaining sufficient information to make informed choices regarding prisoner medical care.
    2. Suicide risk screening is done as a proactive means of attempting to prevent prisoner suicides by:
      1. Identifying risk factors which indicate a potential for suicidal behavior;
      2. Evaluating observations and available information to assess risk levels; and
      3. Initiating appropriate preventative procedures based on the evaluation of risks.
    3. Mental health screening by jail staff is intended to identify prisoners with mental health problems to permit appropriate intervention, follow up, or other handling.
    4. Prisoners admitted to the jail may be required to shower to assist in maintaining proper levels of sanitation in the jail.
    5. Measures must be taken to ensure that body lice or other vermin are not introduced into the facility. Showers alone are not adequate to control infestation. Delousing agents should be available to ensure that infestation is eradicated and does not spread to other prisoners, staff, or the facility.
    6. Shower and clothing exchange are important procedures to aid in the process of maintaining sanitation and cleanliness in the jail. Prisoners are not legally entitled to wear their own personal clothing. Requiring prisoners to wear jail-issue clothing provides security benefits by:
      1. Helping prevent prisoners from smuggling contraband into the general housing area hidden in their clothing; and
      2. Making it more difficult:
        1. For prisoners to escape custody by blending in with other non-prisoners; and
        2. If the prisoner does flee custody, to avoid recapture due to the nature of their dress during the time immediately after escape.
    7. Jail clothing should be provided to replace clothing taken during the admission process. Jail clothing can also be color coded or imprinted with other identifiers as a means of aiding with the classification and segregation of prisoners, and to make escape more difficult.
    8. The issue of providing bedding has both practical and legal implications. Bedding provides a sanitary cover over the jail-issue mattresses and provides warmth for prisoners while sleeping. Prisoners have a right to a sanitary living environment and to sufficient bedding to protect against cold temperatures.
    9. Hygiene items are legally required, but should also be provided for prisoners to aid in maintaining sanitation and to enable prisoners to comply with the jail's grooming requirements.