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Wiki source code of CF 01 Pre-Admission

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Ryan Larkin 1.1 1 **Washington County Sheriff's Office**
2
3 **CORRECTIONS DIVISION**
4
5 Policy Manual
6
7
8 Volume: CF
9
10 Admissions and Releases
11
12 Chapter: 01
13
14 Pre-Admission and Acceptance of Custody
15
16
17 Replaces and/or Supersedes:
18
19 PF 01 02/01/2008, PF 22, OD 09-011, Review 02/16/2012
20
21 Published:
22
23 02/16/2011
24
25 Date Reviewed:
26
Ryan Larkin 5.1 27 12/16/2021
Ryan Larkin 1.1 28
29
Ryan Larkin 5.1 30 Sheriff Nate Brooksby
Ryan Larkin 1.1 31
Ryan Larkin 5.1 32 Chief Deputy Trevor Benson
Ryan Larkin 1.1 33
34
35 __**TABLE OF CONTENTS**__
36
37 CF 01_101 Definitions
38
Ryan Larkin 5.1 39 CF 01_102  General
Ryan Larkin 1.1 40
Ryan Larkin 5.1 41 CF 01_103  Entrance
Ryan Larkin 1.1 42
Ryan Larkin 5.1 43 CF 01_104  Vehicles
Ryan Larkin 1.1 44
Ryan Larkin 5.1 45 CF 01_105  Pre-Booking
Ryan Larkin 1.1 46
Ryan Larkin 5.1 47 CF 01_106  Intox Room
Ryan Larkin 1.1 48
Ryan Larkin 5.1 49 CF 01_107  Acceptance of Custody
Ryan Larkin 1.1 50
Ryan Larkin 5.1 51 CF 01_108  Out-Of-County Warrants
Ryan Larkin 1.1 52
Ryan Larkin 5.1 53 CF 01_109  Medical Screening
Ryan Larkin 1.1 54
Ryan Larkin 5.1 55 CF 01_110 Offense and Probable Cause Review
Ryan Larkin 1.1 56
Ryan Larkin 5.1 57 CF 01_111  Property
Ryan Larkin 1.1 58
59
60 **CF 01_101 __DEFINITIONS__**
61
62 1. WCSO: Washington County Sheriff's Office
63 1. PCF: Purgatory Correctional Facility
64 1. Detainee: A person kept under involuntary restraint who is not currently under arrest.
65 1. Arrestee: A prisoner's status from the time of arrest until the time of correctional facility housing assignment.
66 1. Prisoner: A person deprived of liberty and kept under involuntary restraint, confinement, or custody; especially: one under arrest, awaiting trial, on trial, or serving a sentence.
67 1. Inmate: A prisoner's status after being moved to a correctional facility housing assignment (including ICE detainees).
68
Ryan Larkin 5.1 69
Ryan Larkin 1.1 70
Ryan Larkin 5.1 71 **CF 01_102  __GENERAL__**
Ryan Larkin 1.1 72
73 1. Policy:
74 11. PCF shall establish and enforce requirements and limitations regarding pre-admission procedures.
Ryan Larkin 5.1 75 11. Law enforcement agencies that routinely use the jail for housing their prisoners should be provided copies of directives or other information set forth:
Ryan Larkin 1.1 76 111. Pre-admission procedures;
77 111. Requirements which must be met for the jail to admit prisoners received at the jail for booking; and
Ryan Larkin 5.1 78 111. The circumstances that may prohibit booking officers from accepting prisoners in jail.
Ryan Larkin 1.1 79 11. Notifications to other agencies should be done in a manner as deemed appropriate by the Corrections Chief Deputy (e.g., signage or official letter of notification)
80 11. Officers shall remove and secure the following items in a provided PCF gun locker or within the transporting officer's locked vehicle:
81 111. Firearms;
82 111. Knives;
83 111. Other dangerous weapons;
Ryan Larkin 5.1 84 111. Cell phones unless approved in writing by the Sheriff, Undersheriff, or Corrections Chief Deputy. Other exceptions include:
Ryan Larkin 1.1 85 1111. WCSO sergeants and above-ranking officers;
Ryan Larkin 5.1 86 1111. Active members of the Washington County Drug Task Force, FIST, and the Washington County Critical Incident Task Force.
87 11111. WCDTF and FIST members may only use their cell phones in Pre-Booking, the Intox Room, and interview rooms.
Ryan Larkin 1.1 88 1111. Washington County Maintenance personnel; and
89 1111. WCSO personnel who have been issued a departmental cell phone.
90 111. Recording devices, except in the pre-booking area or with specific supervisor approval.
91 11. A prisoner that is not properly restrained shall not be permitted to enter PCF. A prisoner must be handcuffed, behind his/her back, or restrained by other devices which achieve the same function. An exception may be made for prisoners who are handcuffed in front:
92 111. If the handcuffs are secured to a belly chain or similar transport restraints; or
93 111. If handcuffing behind the back would aggravate a prisoner's existing injury or other physical problem; or
94 111. If the prisoner is pregnant.
95 1. Rationale:
96 11. Establishment and enforcement of requirements and limitations help jail staff maintain safety, security, and order.
97 11. Securing firearms and other weapons in lockers or vehicles and requiring proper restraint of prisoners reduces the risk of injury to jail staff, transporting officers, and prisoners.
Ryan Larkin 5.1 98 11. Restricting the introduction of cameras and cell phones into the jail helps minimize the opportunities for unauthorized photos or videos to be taken inside the jail. Unauthorized photos or videos could jeopardize safety and security and could increase the risk of litigation.
Ryan Larkin 1.1 99 11. Most cell phones can now be considered “small computers.” As a result, they are capable of much more than just making phone calls (Internet access, social media, etc.) and may contain sensitive information (financial records, personal and professional contacts, etc.).
100 11. Cell phones are generally small items and are relatively easy to misplace.
Ryan Larkin 5.1 101 11. The introduction of weapons, cell phones, and/or other contraband items has resulted in escapes and deaths.
Ryan Larkin 1.1 102 11. Failing to handcuff a prisoner or handcuffing him/her in front creates a significantly greater risk to the safety and security of the facility.
103
Ryan Larkin 5.1 104 **CF 01_103  __ENTRANCE__**
Ryan Larkin 1.1 105
106 1. Policy:
107 11. Only authorized persons shall be permitted into the vehicle sally port.
108 11. Only authorized persons shall be permitted into PCF via the vehicle sally port.
109 11. Persons not permitted to enter the vehicle sally port include, but are not limited to:
110 111. Reporters;
111 111. Attorneys;
112 111. Bail bondsman agents;
113 111. Bail enforcement agents (a.k.a., bounty hunters).
114 11. A bail enforcement agent may be allowed into the vehicle sally port with specific approval from the Booking supervisor. However, the Bail Enforcement Agent shall not be permitted beyond the vehicle sally port.
115 11. Non-officer, non-prisoner passengers (a.k.a., ride-a-longs) may enter the vehicle sally port, but they should remain in the officer's vehicle unless specifically approved by the Corrections Chief Deputy to enter the booking area.
116 11. Transporting officers shall be required to provide identification prior to entering the vehicle sally port including, but not limited to:
117 111. Agency name;
118 111. Purpose;
119 111. Quantity and genders of prisoners being brought in.
Ryan Larkin 5.1 120 11. Jail staff shall verify the identity of persons requesting entrance to the vehicle sally port via audio and video surveillance equipment. If the jail employee is unsure of the identity or authorization of the person requesting entrance, he/she should seek appropriate assistance to verify the identity/authorization. Entry shall be held until verification is obtained.
121 11. The arrestee shall remain secured in the transporting vehicle until both the arresting officer(s) weapons and the vehicle sally port doors have been properly secured. Vehicle sally port doors shall be closed and secured as soon as safely possible to do so.
Ryan Larkin 1.1 122 1. Rationale:
123 11. The purpose of the vehicle sally port is to meet the:
124 111. Needs of officers transporting prisoners for a convenient, safe, and secure location from which to transfer prisoners from vehicles to the jail booking area; and
125 111. Operational, safety, and security needs of the jail facility.
126
Ryan Larkin 5.1 127 **CF 01_104  __VEHICLES__**
Ryan Larkin 1.1 128
129 1. Policy:
130 11. Keys should be removed from or secured within all unattended vehicles inside the vehicle sally port.
131 11. Doors of all unattended vehicles inside the vehicle sally port shall be locked.
132 11. Oversized vehicles may load and unload in the vehicle sally port; however, they may not park or remain in the vehicle sally port when not loading or unloading.
133 1. Rationale:
134 11. Requiring keys to be removed or secured ensures that the vehicles are:
135 111. Disabled, making it less likely to be used to attempt escape; and
136 111. Not operating, reducing the vehicle exhaust emissions which enter the jail facility.
137 11. Requiring unattended vehicles to be locked prevents unauthorized access.
138 11. Oversized vehicles may obstruct access of other vehicles to and from the vehicle sally port.
139
Ryan Larkin 5.1 140 **CF 01_105  __PRE-BOOKING__**
Ryan Larkin 1.1 141
142 1. Policy:
143 11. PCF shall provide a pre-admission (a.k.a., Pre-Booking) holding area adjacent to the booking area for transporting officers to complete paperwork, conduct prisoner interviews, administer breath analysis tests, and complete other necessary pre-admission business in a safe, efficient, and timely manner.
144 11. For each prisoner being admitted to PCF, transporting officers should enter into the jail computer system:
Ryan Larkin 3.1 145 111. Prisoner information;
Ryan Larkin 1.1 146 111. Arrest information;
147 111. Offense and bond information;
148 111. Probable cause, relative to the arrest.
149 1. Rationale:
150 11. Providing a separate work area for officers engaged in the pre-admission function:
151 111. Ensures greater safety and security by retaining prisoners in a secure area where they can be given a complete and thorough search before being admitted into the booking area; and
152 111. Increases efficiency by reducing the time required for transporting and booking officers to complete their individual functions in the admission of prisoners.
Ryan Larkin 5.1 153 11. Transporting officers possess the information needed for the admission process, including necessary information for the following Spillman screens: Name, Xname, Arrest, and Offense, as well as, any additional observations and information concerning the arrestee’s medical and mental condition. Having transporting officers directly enter information into the jail computer system ensures that information known by the officer is entered only once thus reducing the potential for miscommunication or duplication.
Ryan Larkin 1.1 154
Ryan Larkin 5.1 155 **CF 01_106  __INTOX ROOM__**
Ryan Larkin 1.1 156
157 1. Policy:
158 11. Transporting officers may use the Intox Room in Pre-Booking to interview an arrestee and/or to conduct breath analysis tests.
159 11. A breath analysis machine should be made available to transporting officers in the Intox Room.
160 11. Custody of an arrestee shall not be transferred to PCF until the transporting officer is finished interviewing the arrestee and conducting tests.
161 1. Rationale:
162 11. PCF should not accept custody of an arrestee until the arresting officer has conducted their full investigation and PCF staff have reviewed the condition (e.g., medical needs) of the arrestee.
163
Ryan Larkin 5.1 164 **CF 01_107  __ACCEPTANCE OF CUSTODY__**
Ryan Larkin 1.1 165
166 1. Policy:
167 11. Before accepting custody of a prisoner, the jail officer should request from the transporting officer any information known to him which would be relevant and necessary to safely and securely process and house the prisoner. The arresting officer shall complete the Arresting or Transporting Officer Prisoner Questionnaire.
168 11. Before accepting custody of a prisoner brought to the jail for booking, the jail staff shall, at a minimum, make a reasonable attempt to determine that:
169 111. The person bringing the prisoner to the jail is a peace officer or other person authorized to book the prisoner; and
170 111. The prisoner is being lawfully admitted to the jail.
171 11. Before PCF accepts custody of any prisoner, jail staff shall:
172 111. Conduct a medical screening of the prisoner;
173 111. Review the offense(s) for the arrest;
174 111. Review the probable cause statement for the arrest; and
175 111. Review the Arresting or Transporting Officer Prisoner Questionnaire.
Ryan Larkin 5.1 176 11. Persons under 18 years of age should not ordinarily be admitted to the jail. A person under the age of 18 should be admitted if:
Ryan Larkin 1.1 177 111. Certified to stand trial or be incarcerated as an adult;
178 111. Ordered to jail by a district court judge as a result of a direct filing; or
179 111. Ordered confined in the jail by the juvenile court.
Ryan Larkin 5.1 180 11. If a non-certified juvenile is received at the jail who is under the age of 18, the jail staff shall not accept custody unless specifically ordered otherwise by court order. If it is found after the fact that an arrestee is under the age of 18, jail staff shall immediately make arrangements for the transfer of the child to a juvenile detention facility.
Ryan Larkin 1.1 181 1. Rationale:
182 11. Often arresting/transporting officers are aware of but fail to provide information concerning a prisoner's medical history, mental health problems, risk of attempting suicide, violent propensities, impound information, or other information.
183 11. In order to reduce liability for PCF and jail staff, specific screenings and reviews should be conducted prior to accepting custody of any prisoner.
184
Ryan Larkin 5.1 185 **CF 01_108  __OUT-OF-COUNTY WARRANTS__**
Ryan Larkin 1.1 186
187 1. Policy:
Ryan Larkin 5.1 188 11. PCF will not accept custody or continue to house any prisoner or inmate whose incarceration is based solely on any out-of-county warrant designated as “Hold For Transport In Issuing County Only.”
189 11. PCF will not accept custody or continue to house on any prisoner or inmate whose incarceration is based solely on an out-of-county warrant designated as “Hold For Transport In Adjacent Counties Only,” unless the issuing county is, in fact, adjacent to Washington County.
Ryan Larkin 1.1 190 11. PCF will accept custody or continue to house any prisoner or inmate whose warrant does not specify their transportation status. PCF staff will then contact the issuing agency to determine the appropriate status and initiate the appropriate response.
191 1. Rational
192 11. Holding prisoners under the above circumstances creates an additional burden on staff and available resources.
193
Ryan Larkin 5.1 194 **CF 01_109  __MEDICAL SCREENING__**
Ryan Larkin 1.1 195
196 1. Policy:
Ryan Larkin 5.1 197 11. The following conditions shall require written medical clearance from a physician (not a paramedic) prior to admitting the prisoner to the jail:
Ryan Larkin 1.1 198 111. Intoxicated greater than .30 blood-alcohol concentration;
199 111. Unconscious;
200 111. Altered level of consciousness or inability to walk under their own power;
201 111. Trauma victims (e.g., vehicle collision, assault, lacerations, obvious fractures, head trauma, and/or blunt or penetrating abdominal trauma);
202 111. Pregnant (high risk or late third trimester);
203 111. Obvious symptoms of drug or alcohol withdrawal;
204 111. Drug or alcohol overdose (actual or suspected);
205 111. Seizure during or immediately prior to arrest or transport to jail;
206 111. Seriously ill and in need of immediate medical treatment.
Ryan Larkin 2.1 207 111. Use of an anti opiate, such as Narcan or Naloxone.
Ryan Larkin 1.1 208 11. Booking staff should consult with medical staff regarding a prisoner with a suspected mental illness. It may or may not be necessary for the prisoner to receive a physician's medical clearance prior to acceptance, but medical personnel should make the final determination.
209 11. When a prisoner requires a physician's medical clearance, PCF staff shall refuse acceptance of custody and inform the transporting officer of the need for a physician's written medical clearance.
210 11. When in doubt, booking staff should contact medical staff or a supervisor.
Ryan Larkin 5.1 211 11. Terminally ill contract inmates should not be accepted.
Ryan Larkin 1.1 212 1. Rationale:
213 11. It may be necessary for a prisoner to receive medical attention prior to being admitted to jail. If a medical need is serious, the time required to complete admission procedures may be critical to the welfare of the prisoner. Unreasonable delays in providing immediate medical care for persons in need may result in the occurrence of an even more serious medical event.
214 11. A suspected mental illness could be caused by a medical condition or injury.
215
Ryan Larkin 5.1 216 **CF 01_110  __OFFENSE AND PROBABLE CAUSE REVIEW__**
Ryan Larkin 1.1 217
218 1. Policy:
219 11. Arresting/transporting officers shall provide a written probable cause statement for each arrestee brought to PCF on a warrantless arrest.
Ryan Larkin 5.1 220 11. PCF staff should review the probable cause statement form and all other applicable documents for the arrest before custody is transferred. If all of the necessary paperwork has not been completed, PCF staff shall not accept custody of the prisoner. PCF staff's decision to not admit a prisoner shall supersede the opinions or desires of an arresting or transporting officer to admit a prisoner, regardless of the rank of the arresting or transporting officer.
Ryan Larkin 1.1 221 11. PCF shall not accept custody of any prisoner, without a warrant or specific approval from the Corrections Chief Deputy, for a:
222 111. Infraction;
223 111. Citation offense;
224 111. Civil offense (non-criminal).
225 11. Additional restrictions on acceptance of custody may be authorized by the Corrections Chief Deputy.
Ryan Larkin 5.1 226 11. If a dispute arises between the arresting/transporting officer and PCF staff regarding the acceptance of custody, the Corrections Chief Deputy shall be notified and, if necessary, shall contact the arresting/transporting officer's supervisor. Other PCF staff should not contact the arresting/transporting officer's supervisor unless specifically directed to do so by the Chief Deputy.
Ryan Larkin 1.1 227 1. Rationale:
Ryan Larkin 5.1 228 11. The U.S. Constitution permits warrantless arrests but requires that persons arrested without a warrant must be promptly brought before a magistrate for a judicial determination of probable cause. Probable cause determinations should be held as soon as possible, but at least within 24 hours of the arrest. When an arrested person does not receive a probable cause determination within 24 hours, the arrested person does not bear the burden of proving an unreasonable delay; rather, the burden shifts to the jail to demonstrate the existence of a bona fide emergency or other extraordinary circumstance. Delays that do not qualify as exigencies include:
Ryan Larkin 1.1 229 111. Intervening weekends; and
230 111. Delays to permit combining PC determination with arraignment hearings.
231 11. Complications created by an incomplete submission of the necessary paperwork could potentially create an unreasonable delay in the probable cause review relating to an individual's arrest.
232 11. Because the jail has limited bed capacity, limitations must be set and enforced regarding what offenses a prisoner can be admitted into jail for.
Ryan Larkin 5.1 233 11. PCF and the jail staff involved could be held liable for admitting a prisoner into jail when sufficient paperwork is lacking. In order to avoid this situation, the necessary paperwork for each arrest should be reviewed by jail staff prior to accepting custody of the prisoner.
Ryan Larkin 1.1 234
Ryan Larkin 5.1 235 **CF 01_111  __PROPERTY__**
Ryan Larkin 1.1 236
237 1. Policy:
238 11. The amount of property that a prisoner may be allowed into PCF with is limited to:
239 111. The clothes being worn;
240 111. Contents of pockets of clothes being worn;
Ryan Larkin 5.1 241 111. Other personal items that will fit within a single one-gallon storage bag.
Ryan Larkin 1.1 242 11. Prisoner property, in addition to the above list, shall not be permitted into PCF. Additional prohibited items include, but are not limited to:
243 111. Extra clothing;
Ryan Larkin 5.1 244 111. Backpacks;
245 111. Large purses (i.e., too big to fit in a one-gallon storage bag with other items as indicated above);
Ryan Larkin 1.1 246 111. Bicycles;
Ryan Larkin 4.1 247 111. Food or other perishable items;
248 111. Beverages;
Ryan Larkin 5.1 249 111. Sharps (Knives, razors, multi-tools, etc.); and
Ryan Larkin 4.1 250 111. Electronic Cigarettes and Vaping Devices.
Ryan Larkin 1.1 251 1. Rationale:
252 11. The areas used to provide property storage for inmates' personal property is limited in size and space.
Ryan Larkin 4.1 253 11. Admittance of any potential weapon weakens the security of the facility and may jeopardize both staff and inmates.
Ryan Larkin 5.1 254 11. The Lithium-Ion batteries in electronic cigarettes have been shown to be a spontaneous fire hazard.