AH 05 Utah Criminal History (Policy.Administrative.AH 05 Utah Computerized Criminal History.WebHome)

11. Any citizen with residency in Washington County may request a Right of Access review of their own UCH through the application process with the WCSO.

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11. Any person requesting to review their UCH must complete an application in-person which provides the subject’s date of birth, social security number, full legal name, place of residency, and requester's signature.

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11. UCH print-outs will only be given to the requester in-person after positively identifying him/herself by providing a valid state driver license, state identification card, or a passport.

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11. No batch inquiries will be ran (requests shall not be collected and run by another person).

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11. No FBI (III) or out of state (NLETS) criminal history information will be inquired upon for Right of Access purposes.

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1. Rationale:

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11. Via BCI, right of access to a person's own UCH record is granted by law.

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11. The WCSO is not required to process right of access requests.

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1. Procedure:

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11. The purpose code “P” shall be used when running any Right of Access request.

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11. Staff will enter the name of the person receiving their criminal history record in "requestor" field of the UCJIS transaction.

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11. Staff will use the words "Right of Access" in the auditing purpose field of the UCJIS transaction.

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11. A photocopy of the requester's valid identification, the WCSO application, and receipt of payment will be attached together and filed in the dissemination log file created for each year.

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11. Every page of the UCH print-out (a.k.a., rap sheet) will be stamped with a WCSO stamp which includes the date of printing.

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11. The requester will be informed that the UCH print-out is only valid for the date in which it was printed; thus, being outdated daily.

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11. The requester will be advised that any incorrect or missing data must be addressed directly with BCI so that the information can be corrected.

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11. The following WCSO employees may be allowed to process Right of Access review requests:

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111. TAC (typically only one at any given time);

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111. Alternate TAC (may be multiple at any given time);

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111. Any other WCSO employee who has received specialized training in Right of Access procedures.

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**AH 05_103 __FEES__**

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1. Polcy:

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11. A fee of twenty dollars ($20.00) may be charged for any person requesting a Right of Access UCH records review through the WCSO.

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11. The fee may be waived by the Sheriff or designee.

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**AH 05_104 __MISUSE__**

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1. Policy:

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11. The WCSO will conduct an investigation into any complaint or allegation filed involving the misuse of UCH records.

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11. BCI will be notified of any complaint or allegation that the WCSO receives.

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11. Any WCSO employee found in violation of any policy relating to UCH or Right of Access will be reprimanded according to WCSO personnel policies and procedures.

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1. Rationale:

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11. Misconduct involving UCH records may result in serious consequences for the individual and the WCSO; therefore, all complaints and allegations should be investigated.

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