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Version 1.1 by Ryan Larkin on 2016/09/06 16:32
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1 **Washington County Sheriff's Office**
2
3 **ADMINISTRATIVE DIVISION**
4
5 Policy Manual
6
7
8 Volume: AH
9
10 Administrative Procedures
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12 Chapter: 05
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14 Utah Computerized Criminal History
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16
17 Replaces and/or Supersedes:
18
19 None
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21 Published:
22
23 07/13/2010
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25 Review Date:
26
27 07/13/2011
28
29
30 Sheriff Kirk Smith
31
32 Undersheriff Jake Adams
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34
35 **__TABLE OF CONTENTS__**
36
37 AH 05_101 Distribution
38
39 AH 05_102 Definitions
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41 AH 05_103 General
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43 AH 05_104 Fees
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45 AH 05_105 Misuse
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47
48 **AH 05_101 __DISTRIBUTION__**
49
50 Standard distribution
51
52
53 **AH 05_102 __DEFINITIONS__**
54
55 1. WCSO: Washington County Sheriff's Office
56 1. PCF: Purgatory Correctional Facility
57 1. BCI: Bureau of Criminal Investigation
58 1. FBI: Federal Bureau of Investigation
59 1. UCCH: Utah Computerized Criminal History
60 1. III (Triple I): A type of search within the BCI computerized system.
61 1. NLETS: A type of search within the BCI computerized system.
62 1. TAC: Terminal Agency Coordinator
63
64
65 **AH 05_103 __GENERAL__**
66
67 1. Policy:
68 11. Any citizen with residency in Washington County may request a Right of Access review of their own UCCH through the application process with the WCSO.
69 11. Any person requesting to review their UCCH must complete an application in-person which provides the subject’s date of birth, social security number, full legal name, place of residency, and requester's signature.
70 11. UCCH print-outs will only be given to the requester in-person after positively identifying him/herself by providing a valid state driver license, state identification card, or a passport.
71 11. No batch inquiries will be ran (requests shall not be collected and run by another person).
72 11. No FBI (III) or out of state (NLETS) criminal history information will be inquired upon for Right of Access purposes.
73 1. Rationale:
74 11. Via BCI, right of access to a person's own UCCH record is granted by law.
75 11. The WCSO is not required to process right of access requests.
76 1. Procedure:
77 11. The purpose code “P” shall be used when running any Right of Access request.
78 11. Staff will enter the name of the person receiving their criminal history record in "requestor" field of the UCJIS transaction.
79 11. Staff will use the words "Right of Access" in the auditing purpose field of the UCJIS transaction.
80 11. A photocopy of the requester's valid identification, the WCSO application, and receipt of payment will be attached together and filed in the dissemination log file created for each year.
81 11. Every page of the UCCH print-out (a.k.a., rap sheet) will be stamped with a WCSO stamp which includes the date of printing.
82 11. The requester will be informed that the UCCH print-out is only valid for the date in which it was printed; thus, being outdated daily.
83 11. The requester will be advised that any incorrect or missing data must be addressed directly with BCI so that the information can be corrected.
84 11. The following WCSO employees may be allowed to process Right of Access review requests:
85 111. TAC (typically only one at any given time);
86 111. Alternate TAC (may be multiple at any given time);
87 111. Any other WCSO employee who has received specialized training in Right of Access procedures.
88
89
90 **AH 05_104 __FEES__**
91
92 1. A fee of twenty dollars ($20.00) may be charged for any person requesting a Right of Access UCCH records review through the WCSO.
93 1. The fee may be waived by the Sheriff or designee.
94
95
96 **AH 05_105 __MISUSE__**
97
98 1. Policy:
99 11. The WCSO will conduct an investigation into any complaint or allegation filed involving the misuse of UCCH records.
100 11. BCI will be notified of any complaint or allegation that the WCSO receives.
101 11. Any WCSO employee found in violation of any policy relating to UCCH or Right of Access will be reprimanded according to WCSO personnel policies and procedures.
102 1. Rationale:
103 11. Misconduct involving UCCH records may result in serious consequences for the individual and the WCSO; therefore, all complaints and allegations should be investigated.