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Last modified by Ryan Larkin on 2022/03/02 19:57
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edited by Ryan Larkin
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edited by Ryan Larkin
on 2016/11/07 18:17
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Summary

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1 -AH 05 Utah Computerized Criminal History
1 +AH 05 Utah Criminal History
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1 1  **Washington County Sheriff's Office**
2 2  
3 3  **ADMINISTRATIVE DIVISION**
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11 11  
12 12  Chapter: 05
13 13  
14 -Utah Computerized Criminal History
18 +Utah Criminal History Right of Access
15 15  
16 16  
17 17  Replaces and/or Supersedes:
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24 24  
25 25  Review Date:
26 26  
27 -07/13/2011
31 +10/31/2016
28 28  
29 29  
30 -Sheriff Kirk Smith
34 +Sheriff Cory C. Pulsipher
31 31  
32 -Undersheriff Jake Adams
36 +Undersheriff James Standley
33 33  
34 34  
35 35  **__TABLE OF CONTENTS__**
36 36  
37 -AH 05_101 Distribution
38 -
39 39  AH 05_102 Definitions
40 40  
41 41  AH 05_103 General
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44 44  
45 45  AH 05_105 Misuse
46 46  
49 +**AH 05_101 __DEFINITIONS__**
47 47  
48 -**AH 05_101 __DISTRIBUTION__**
49 -
50 -Standard distribution
51 -
52 -
53 -**AH 05_102 __DEFINITIONS__**
54 -
55 55  1. WCSO: Washington County Sheriff's Office
56 56  1. PCF: Purgatory Correctional Facility
57 57  1. BCI: Bureau of Criminal Investigation
58 58  1. FBI: Federal Bureau of Investigation
59 -1. UCCH: Utah Computerized Criminal History
55 +1. UCH: Utah Criminal History
60 60  1. III (Triple I): A type of search within the BCI computerized system.
61 61  1. NLETS: A type of search within the BCI computerized system.
62 62  1. TAC: Terminal Agency Coordinator
63 63  
60 +**AH 05_102 __GENERAL__**
64 64  
65 -**AH 05_103 __GENERAL__**
66 -
67 67  1. Policy:
68 -11. Any citizen with residency in Washington County may request a Right of Access review of their own UCCH through the application process with the WCSO.
69 -11. Any person requesting to review their UCCH must complete an application in-person which provides the subject’s date of birth, social security number, full legal name, place of residency, and requester's signature.
70 -11. UCCH print-outs will only be given to the requester in-person after positively identifying him/herself by providing a valid state driver license, state identification card, or a passport.
63 +11. Any citizen with residency in Washington County may request a Right of Access review of their own UCH through the application process with the WCSO.
64 +11. Any person requesting to review their UCH must complete an application in-person which provides the subject’s date of birth, social security number, full legal name, place of residency, and requester's signature.
65 +11. UCH print-outs will only be given to the requester in-person after positively identifying him/herself by providing a valid state driver license, state identification card, or a passport.
71 71  11. No batch inquiries will be ran (requests shall not be collected and run by another person).
72 72  11. No FBI (III) or out of state (NLETS) criminal history information will be inquired upon for Right of Access purposes.
73 73  1. Rationale:
74 -11. Via BCI, right of access to a person's own UCCH record is granted by law.
69 +11. Via BCI, right of access to a person's own UCH record is granted by law.
75 75  11. The WCSO is not required to process right of access requests.
76 76  1. Procedure:
77 77  11. The purpose code “P” shall be used when running any Right of Access request.
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78 78  11. Staff will enter the name of the person receiving their criminal history record in "requestor" field of the UCJIS transaction.
79 79  11. Staff will use the words "Right of Access" in the auditing purpose field of the UCJIS transaction.
80 80  11. A photocopy of the requester's valid identification, the WCSO application, and receipt of payment will be attached together and filed in the dissemination log file created for each year.
81 -11. Every page of the UCCH print-out (a.k.a., rap sheet) will be stamped with a WCSO stamp which includes the date of printing.
82 -11. The requester will be informed that the UCCH print-out is only valid for the date in which it was printed; thus, being outdated daily.
76 +11. Every page of the UCH print-out (a.k.a., rap sheet) will be stamped with a WCSO stamp which includes the date of printing.
77 +11. The requester will be informed that the UCH print-out is only valid for the date in which it was printed; thus, being outdated daily.
83 83  11. The requester will be advised that any incorrect or missing data must be addressed directly with BCI so that the information can be corrected.
84 84  11. The following WCSO employees may be allowed to process Right of Access review requests:
85 85  111. TAC (typically only one at any given time);
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86 86  111. Alternate TAC (may be multiple at any given time);
87 87  111. Any other WCSO employee who has received specialized training in Right of Access procedures.
88 88  
84 +**AH 05_103 __FEES__**
89 89  
90 -**AH 05_104 __FEES__**
86 +1. Polcy:
87 +11. A fee of twenty dollars ($20.00) may be charged for any person requesting a Right of Access UCH records review through the WCSO.
88 +11. The fee may be waived by the Sheriff or designee.
91 91  
92 -1. A fee of twenty dollars ($20.00) may be charged for any person requesting a Right of Access UCCH records review through the WCSO.
93 -1. The fee may be waived by the Sheriff or designee.
90 +**AH 05_104 __MISUSE__**
94 94  
95 -
96 -**AH 05_105 __MISUSE__**
97 -
98 98  1. Policy:
99 -11. The WCSO will conduct an investigation into any complaint or allegation filed involving the misuse of UCCH records.
93 +11. The WCSO will conduct an investigation into any complaint or allegation filed involving the misuse of UCH records.
100 100  11. BCI will be notified of any complaint or allegation that the WCSO receives.
101 -11. Any WCSO employee found in violation of any policy relating to UCCH or Right of Access will be reprimanded according to WCSO personnel policies and procedures.
95 +11. Any WCSO employee found in violation of any policy relating to UCH or Right of Access will be reprimanded according to WCSO personnel policies and procedures.
102 102  1. Rationale:
103 -11. Misconduct involving UCCH records may result in serious consequences for the individual and the WCSO; therefore, all complaints and allegations should be investigated.
97 +11. Misconduct involving UCH records may result in serious consequences for the individual and the WCSO; therefore, all complaints and allegations should be investigated.
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