Changes for page AH 04 - Government Records Access and Management Act (GRAMA)

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30	30	Review Date:
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32		-03/01/2022
	32	+03/20/2017
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34	34
35		-Sheriff Nate Brooksby
	35	+Sheriff Cory C. Pulsipher
36	36
37		-Undersheriff Barry Golding
	37	+Undersheriff James Standley
38	38
39	39
40	40	__**TABLE OF CONTENTS**__
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60	60
61	61	1. Utah Code Annotated
62	62	11. Title 63G Chapter 2: Government Records Access and Management Act
	63	+1. Utah Sheriff's Association Jail Standards
	64	+11. B02.01.01: Written policies and procedures governing management of and access to records in the custody of the jail
	65	+11. B02.01.02: GRAMA Requirements
	66	+11. B02.01.03: Duty to Classify Records
	67	+11. B02.02.01: Public Access
	68	+11. B02.02.02: Inmate Access
	69	+11. B02.02.03: Government Access
	70	+11. B02.02.04: Duplication of Records
	71	+11. B02.02.05: Fees for Duplication
	72	+11. B02.03.01: Records Access Restricted by Statute
	73	+11. B02.03.02: Records Restricted for Operational Necessity
	74	+11. B02.03.03: Classifying Records as Private
	75	+11. B02.03.04: Classifying Records as Controlled
	76	+11. B02.03.05: Classifying Records as Protected
	77	+11. B02.03.06: Denying Requests and Appeals
63	63
64	64	**AH 04_103 __GENERAL__**
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70	70	11. The WCSO may charge a reasonable fee to cover the actual cost of duplicating or compiling a record.
71	71	11. Persons denied access to records by the Records Unit may appeal the denial as outlined in UCA § 63G-2-401(1) through UCA § 63G-2-401(3)
72	72	1. Rationale:
73		-11. The Government Records Access and Management Act is intended to balance the public's right to access information gathered by the government, individual privacy rights, and governmental interests in restricting access to some records for the public good. GRAMA provides an avenue of appeal to persons denied access to records.
	88	+11. The Government Records Access and Management Act is intended to balance the public's right to access information gathered by the government, individual privacy rights and governmental interests in restricting access to some records for the public good. GRAMA provides an avenue of appeal to persons denied access to records.
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75	75	**AH 04_104 __CLASSIFICATION OF RECORDS__**
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87	87	1. Policy
88	88	11. Requests for Records
89		-111. All requests for records shall be made in writing through the Records Unit.
	104	+111. All request for records shall be made in writing through the Records Unit.
90	90	111. All requests for records shall be logged.
91		-111. Upon receipt of the request, the Records Unit shall determine if the WCSO is the custodian of the record and if the record exists. If the record is in WCSO custody the custodian will review and classify the record as described in UCA § 63G-2-302 through UCA § 63G-2-305 if it is not already part of a classified series. If the record is not in WCSO custody the requester will be notified in writing.
92		-111. As needed, the Records Technician will review records requests with the Division Chief, Undersheriff, and County Attorney prior to issuing the record or a written denial.
	106	+111. Upon receipt of the request the Records Unit shall determine if the WCSO is the custodian of the record and if the record exists. If the record is in WCSO custody the custodian will review and classify the record as described in UCA § 63G-2-302 through UCA § 63G-2-305 if is is not already part of a classified series. If the record is not in WCSO custody the requester will be notified in writing.
	107	+111. As needed, the Records Technician will review records requests with the Division Chief, Undersheriff and County Attorney prior to issuing the record or a written denial.
93	93	111. The written denial for a requested record shall notify the requester of the following:
94	94	1111. A description of the record or portions of the record to which access was denied, provided that the description does not disclose private, controlled, or protected information or information exempt from disclosure under Subsection 63G-2-201(3)(b);
95		-1111. Citations to the provisions of this chapter, court rule or order, another state statute, a federal statute, or federal regulation that exempt the record or portions of the record from disclosure, provided that the citations do not disclose private, controlled, or protected information or information exempt from disclosure under Subsection 63G-2-201(3)(b);
	110	+1111. Citations to the provisions of this chapter, court rule or order, another state statute, federal statute, or federal regulation that exempt the record or portions of the record from disclosure, provided that the citations do not disclose private, controlled, or protected information or information exempt from disclosure under Subsection 63G-2-201(3)(b);
96	96	1111. A statement that the requester has the right to appeal the denial to the chief administrative officer of the governmental entity; and
97	97	1111. The time limits for filing an appeal, and the name and business address of the chief administrative officer of the governmental entity.
98	98	111. Appeals of denied records shall be reviewed and replied to within 5 working days. The petitioner shall be notified in writing of denial as well as given:
99		-1111. A notification that the requester or the interested party has the right to appeal the decision, as provided in Section 63G-2-402, to:
	114	+1111. A notification that the requester or interested party has the right to appeal the decision, as provided in Section 63G-2-402, to:
100	100	11111. The records committee or district court; or
101	101	11111. The local appeals board, if the governmental entity is a political subdivision and the governmental entity has established a local appeals board;
102	102	1111. The time limits for filing an appeal; and