AF 03 Hazardous Materials (Policy.Administrative.AF 03 Hazardous Materials.WebHome)

1. Toxic Materials: Substances that, through chemical reaction or mixture, can produce possible injury or harm to the body by entry through the skin, digestive tract, or respiratory tract. The toxicity is dependent on the quantity absorbed and the rate, method, and site of absorption.

74

1. Caustic Materials: Substances capable of destroying or eating away by chemical reaction.

75

1. Hazardous Chemical/Material: Any chemical which is a physical or health hazard.

76

1. Immediate Use: The hazardous chemical will be under the control of and used only by the person who transfers it from a labeled container and only within the work shift in which it is transferred.

77

1. Label: Any written, printed or graphic material displayed on or attached to containers of hazardous materials.

78

1. MSDS (Material Safety Data Sheets): Written or printed material concerning a hazardous chemical which is prepared in accordance with paragraph (g) of 1910.1200 of the OSHA regulations.

79

1. Physical hazard: A chemical of which there is scientifically valid evidence that it is a combustible liquid, a compressed gas, explosive, flammable and organic peroxide, an oxidizer, pyrophoric, unstable (reactive) or water reactive.

80

1. Danger: Labeling indicates the highest hazard of toxicity or causticity. These will be used only under direct supervision of which would reduce the hazard labeling (e.g., pesticides mixed to a 2% solution in water), it will require the supervision of the lower hazard level. The dilution process in such cases would require staff supervision.

81

1. Warning: Labeling indicates a lower hazard of toxicity or causticity. These will be used with extended supervision. The amount needed for shift will be monitored when returned to the dispensing site for accountability and control. Dilution may reduce the hazard as explained above.

82

1. Caution: Labeling indicates the lowest hazard and is generally directed toward keeping out of the reach of children. Hazardous chemicals labeled at this level required no security or supervision, but supervisors should be aware of what products they use in this category.

83

1. Storage Cabinet: Relocatable prefabricated structure, manufactured primarily at a site other than the final location of the structure and transported completely assembled or in a ready-to-assemble package to the final location. It is intended to meet local, state and federal requirements for storage of hazardous materials.

84

1. Fire Area: Area of a building separated from the remainder of the building by construction having a fire resistance rating of at least one hour and having all communicating openings properly protected by an assembly having a fire resistance rating of at least one hour.

85

1. Safety Can: An approved container, of not more than five gallons capacity, having a spring-closing lid and spout cover and so designed that it will safely relieve internal pressure when subjected to fire exposure.

86

1. Flash Point: The minimum temperature at which a liquid gives off vapor in sufficient concentration to form an ignitable mixture with air near the surface of the liquid within the vessel as specified by appropriate test procedure.

87

88

89

**AF 03_103 __REFERENCES__**

90

91

1. Utah Counties Insurance Pool:

11. WC-III.C.

**AF 03_104 __GENERAL__**

96

97

1. Policy:

98

11. The WCSO shall comply with EPA, DOT, and OSHA policies governing hazardous materials and hazardous waste management.

99

1. Rationale:

100

11. Compliance with proven safety standards and regulations will help maximize safety and minimize personal injury and liability.

101

102

103

**AF 03_105 __LABELS AND WARNINGS__**

104

105

1. All receiving personnel will ensure that each container of hazardous material is labeled, tagged, or marked with the following information:

106

11. Identity of the substance in the container;

107

11. Name and address of the manufacturer or supplier;

108

11. When required, appropriate hazard warnings will be posted.

109

1. Receiving personnel will ensure that incoming containers of hazardous substances are properly labeled upon receipt and that the labels are not removed or defaced.

110

1. Receiving personnel will ensure that a label or other form of warning is prominently displayed on each container.

111

1. Receiving personnel are required to label containers into which hazardous substances are transferred from labeled containers (this includes containers for immediate use).

112

1. Receiving personnel may use signs, placards, process sheets, batch tickets, bin cards, or other written materials when necessary for affixing labels to individual stationary process containers.

113

114

115

**AF 03_106 __MATERIAL SAFETY DATA SHEETS__**

116

117

1. The Life Safety Officer will maintain a master list for all chemical products used.

118

1. The appropriate department head in each area where chemicals are used will be responsible for ensuring that each work area, shop, and/or detail maintains a copy of the MSDS for each hazardous chemical used in that area.

119

1. MSDS will be made available to all staff and prisoners upon request. Department heads are also responsible for notifying the Life Safety Officer of any additions or deletions of chemicals within their department.

120

1. Department heads will ensure that all MSDS in their respective departments are reviewed at least annually. This review will consist of the following:

121

11. Ensuring that each chemical in their department has a corresponding MSDS;

122

11. Removing MSDS for chemicals that are no longer in stock;

123

11. Notifying the Life Safety officer of any changes in their department’s inventory.

124

1. All original MSDS will be maintained by the area supervisor with copies provided to the Life Safety Officer. All MSDS will be filed in a manner in all areas where health & safety information can be retrieved immediately if the need arises.

125

126

127

**AF 03_107 __HAZARDOUS COMMUNICATION PROGRAM__**

128

129

1. The written hazard communication program addresses regulated chemicals, MSDS, labeling, training, and record keeping activities. In addition, each employee receives access to a copy of this program and is trained annually during the annual refresher training. New employees receive training and access to a copy of this program during the employee orientation process.

130

1. Each employee or prisoner has the right to request a copy of any exposure or medical record that pertains to them. The Life Safety Officer will provide a copy of this documentation to them, at no cost, within seven working days of their written request.

131

1. The Support Lieutenant (Safety Manager) will have oversight responsibilities of this program.

132

1. The lieutenant in each department utilizing regulated chemicals is responsible for reporting any change in chemical use, (i.e., additions, deletions) to the Safety Manager. At no time will a new chemical be introduced into the PCF facility without the express approval of the Safety Manager. The respective department head will be responsible for obtaining the MSDS (s) for a new product and forwarding same to the Safety Manager for approval prior to purchase.

133

1. Hand sanitizer stations are placed in areas where staff have direct contact with prisoners. These areas include housing units, visiting room, front lobby, laundry, kitchen, and Booking.

134

1. Any staff exposed to hazardous chemicals will follow the same protocols for reporting a work-related injury. This includes notifying the supervisor immediately. The on-duty supervisor will issue the appropriate forms and explain the proper procedures for filing a work-related injury. All staff will receive awareness training annually.

135

136

137

**AF 03_108 __FLAMMABLE/TOXIC/CAUSTIC MATERIALS__**

138

139

1. Each department that purchases, uses and/or stores flammable or combustible liquids or gases will obtain a MSDS from the manufacturer of the substance. Delivery will not be accepted of any substance without an MSDS.

140

1. MSDS listing will be maintained by all departments that use flammable and combustible liquids and gases. A copy of these MSDS will be forwarded to the Life Safety Officer.

141

1. Products with “DANGER” and “WARNING” marked on the labels must be kept under lock and issued and supervised as indicated above.

142

143

144

**AF 03_109 __CLASSIFICATION OF FLAMMABLE AND COMBUSTIBLE LIQUIDS__**

145

146

1. Flammable Liquids:

147

11. Class I-A: Flash Point Below 73 F and boiling Point Below 100 F.

148

11. Class I-B: Flash Point Below 73 F and boiling Point 100 F and above.

149

11. Class I-C: Flash Point Between 73 F and 100 F.

150

11. Examples of flammable liquids:

151

111. Gasoline;

152

111. Denatured Alcohol;

153

111. Ethyl Alcohol Xylene;

154

111. Benzene (Petroleum Ether);

111. Toluene;

111. Acetone;

111. Contact Cement;

111. Lacquer Methyl;

111. Ethyl Ether;

111. Lacquer Thinner;

161

111. Naphtha.

162

1. Combustible Liquids:

163

11. Class II-A: Flash Point Between 100 and 140 F.

164

11. Class III-A: Flash Point Between 140 and 200 F.

165

11. Class III-B: Flash Point Over 200 F.

166

11. Examples of combustible liquids:

167

111. Diesel Fuel;

168

111. Motor Oil;

169

111. Mineral Spirits;

170

111. Cleaning Solvents;

111. Mineral Oil;

111. Linseed Oil;

111. Kerosene;

111. Oil Based Paints.

175

1. Toxic Materials:

176

11. Examples of toxic substances:

111. Ammonia;

111. Chlorine;

111. Antifreeze;

111. Duplicating fluid;

111. Defoliants;

111. Herbicides;

111. Pesticides;

111. Rodenticides;

111. Methyl alcohol (Wood alcohol or Methanol)

186

1. Caustic Materials:

187

11. Examples of caustic substances:

111. Lye;

111. Muriatic acid;

111. Caustic Soda;

111. Sulfuric acid;

111. Tannic acid

**AF 03_110 __PROCEDURES__**

196

197

1. The WCSO has various chemicals in stock with a wide range of flammability and/or toxicity. Potential hazards are far greater when these chemicals or liquids are unsupervised or not secured.

198

1. The shift supervisor will enforce the use of personal protective equipment (PPE) such as respirators, goggles, gloves, aprons, and fire extinguishers when hazardous, toxic or flammable materials are being used.

199

1. Flammable liquids may not be used by prisoners.

200

1. A current inventory will be maintained at all times by the Safety Manager.

201

1. Underwriters Laboratory approved safety cans will be used for dispensing flammable liquids. Only a daily working supply will be maintained on the job. The balance of the stock will remain in a secured flammable cabinet with appropriate inventory maintained. At the end of the each workday, unused materials will be returned to the issuing point. These items will not be stored in the work areas overnight. Use of flammable or toxic materials in enclosed areas should be avoided if possible. If these materials must be used in enclosed areas, the following safeguards must be observed: The area must be well ventilated, no flame or spark producing elements may be present, respirators or other protective equipment must be provided for the personnel involved, and the Safety Manager must be notified.

202

1. Storage areas for toxic, caustic, and flammable materials will be in designated bulk storage areas or individual flammable and caustic/toxic storage cabinets.

203

1. Cleaning of auto parts, walls, floors, etc. with flammable liquids is prohibited. Oily rags must be stored in approved covered metal containers and disposed of or washed daily.

204

1. Gas cylinders are to be strapped, chained or stored in an upright position, with the valve protection cap in place. Oxygen cylinders in storage will be separated from fuel-gas cylinders by at least 20' or by a 5' high barrier having at least a half hour fire rating. Compressed gas cylinders will be kept away from excessive heat (above 125 degrees F.) And at least 20' away from highly combustible materials.

205

1. Hazardous/Poisonous Substances:

206

11. Hazardous Chemicals are divided into three categories:

207

111. Health Hazards: Those that affect the respiratory system and burn the skin.

208

111. Flammable Hazards: Categories are those that are subject to explosions, due to low flash points.

209

111. Reactive Hazards: Categories are those that, when mixed with other chemicals, may cause detonation or a chemical reaction.

210

11. Poisonous substances or chemicals are hazardous due to their toxicity. Each product containing poisonous substances must be closely supervised while in use.

211

11. If the material is in a relatively safe diluted state, the product may be issued to prisoner workers in the smallest workable quantities. This determination may be made by reviewing the MSDS. Common hazardous substances include the following:

212

111. Antifreeze containing ethylene glycol;

213

111. Certain leather dyes and cement;

214

111. Ethyl and isopropyl alcohol;

215

111. Pesticides

216

11. Department heads and detail supervisors are responsible for the proper selection, use, safety, and accountability of poisonous substances.

217

1. Security:

218

11. All hazardous/poisonous substances used in any institutional operation will be kept secured when not being diluted, mixed, or used. Exposure to workers during mixing and use must be kept to a minimum.

219

1. Handling:

220

11. All hazardous/poisonous substances will be withdrawn from secure storage by the area supervisor in which the substances are to be used. They will be diluted and applied under staff supervision. The staff member will be responsible for the proper use and safety of such substances.

221

1. Dilution:

222

11. Close attention must be given to the strength or percentage of any poisonous chemical in a given product. Very few standards have been established regarding strength at which a poisonous chemical may be called “safe.” Therefore, dilution and degree of supervision required will depend upon the ingredients and dilution ratio.

223

1. Labeling:

224

11. All bottles, cans, jars, or other vessels used for storing or dispensing substances must bear a label listing ingredients and all safety and health information. This rule applies even if the situation is temporary.

225

1. Inspections:

226

11. Frequent inspections by department heads are vital to the total administration of chemical control. Shakedowns and local inspections of the respective areas by individual employees should feature alertness to poisonous chemicals, flammable liquids, and other caustic materials. The Safety Manager will check for deficiencies during monthly inspections.

227

1. Accountability:

228

11. It is the responsibility of each shift supervisor to account for and be aware of all flammable, toxic and caustic material used within his/her area.

229

11. The area supervisor will be directly responsible for maintaining an up-to-date inventory of such materials.

230

11. All flammable, toxic and caustic materials will be accounted for by log books (or electronic equivalent). Bin cards may be obtained from the Safety Manager. All log books will be arranged neatly in alphabetical order, and will be kept in assigned storage areas.

231

1. Procurement:

232

11. It will be the responsibility of each person who initiates a purchase for flammable, toxic or caustic materials to request MSDS for the products listed.

233

11. Any request for flammable, toxic, or caustic materials not currently being used or in stock must be approved by the Safety Manager. Each requesting department will decide which requests are for new materials. All new requests will be routed to the Safety Manager.

234

1. Housekeeping:

235

11. All storage areas will be maintained in a clean and orderly manner. Oily rags will be stored in a separate UL-approved metal container to prevent spontaneous combustion. All areas where flammable materials are stored or used will be designated as “No Smoking areas.” All spills of toxic, caustic, or flammable materials, no matter how small, must be immediately reported to the Safety Manager.

236

1. Storage:

237

11. Toxic and caustic materials should be labeled and stored in their original containers. If dispensed into other containers, those containers must be labeled with the same information as the original. Care must be taken to ensure that chemicals are not stored in a way that could create inadvertent mixing through carelessness or mishap.

238

1. Usage:

239

11. Supervisors will be responsible for teaching prisoner workers the safe and proper method of using hazardous materials. MSDS will be used to decide proper safety equipment to be used and emergency procedures to follow in case of an accident. The level of supervision required for chemical usage will be determined from the information on the label.

240

1. Disposal:

241

11. Never will a toxic or caustic substance be disposed of by pouring on the ground, flushing into sewers, or other unsafe methods. The MSDS will prescribe the proper method of disposal and related precautions.

242

11. All disposal of hazardous waste materials will meet the current EPA laws.

243

1. Contractors:

244

11. Contractors will be informed of the requirements in this policy and will comply with applicable sections.

Wiki source code of AF 03 Hazardous Materials