Wiki source code of AB 17 Public Volunteers and Contract Staff

Version 5.1 by Ryan Larkin on 2016/11/08 18:37

version	line-number	content
1.1	1	Washington County Sheriff's Office
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1.2	3	Corrections Division
1.1	4
2.2	5	Policy Manual
1.1	6
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4.1	8	Volume: AB
1.1	9
	10	Services and Programs
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4.1	12	Chapter: 17
1.1	13
	14	Public Volunteers and Contract Staff
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	16
2.2	17	Replaces and/or Supersedes:
1.1	18
2.2	19	None
1.1	20
2.2	21	Published:
1.1	22
2.2	23	01/23/2011
1.1	24
2.2	25	Review Date:
	26
3.1	27	11/07/2016
2.2	28
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1.1	30	Sheriff Cory C. Pulsipher
3.1	31	Undersheriff James Standley
1.1	32
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2.1	34	__TABLE OF CONTENTS__
1.1	35
4.1	36	AB 17_101 Definitions
1.1	37
4.1	38	AB 17_102 References
1.1	39
4.1	40	AB 17_103 General
1.1	41
4.1	42	AB 17_104 Access, Supervision, and Restrictions
1.1	43
4.1	44	AB 17_105 Rules and Orientation
1.1	45
4.1	46	AB 17_106 Compensation
1.1	47
	48
4.1	49	AB 17_101 __DEFINITIONS__
1.1	50
	51	1. WCSO: Washington County Sheriff's Office
	52	1. PCF: Purgatory Correctional Facility
	53
4.1	54	AB 17_102 __REFERENCES__
2.1	55
1.1	56	1. Immigration and Customs Enforcement Standards: 2000-13.
	57	1. Utah Sheriffs' Association Jail Standards:
	58	11. J01.04.02: Volunteers and Contract Providers
	59	11. J02.03.04: Utilizing Community Resources
	60	11. J03.03.01: Staffing
	61	11. J03.03.03: Utilizing Community Resources
	62	11. J04.03.01: Staffing
	63	11. J04.03.03: Utilizing Community Resources
	64	11. J07.01.01: Written Volunteer Policies and Procedures Required
	65	11. J07.01.02: Content
	66	11. J07.02.01: Utilizing Community Resources
	67	11. J07.02.02: Purpose and Role
	68	11. J07.02.03: Working Arrangement
	69	11. J07.03.01: Qualifications and Screening
	70	11. J07.03.02: Rules and Orientation
	71	11. J07.03.03: Restrictions
5.1	72	1. Utah Code Annotated 53-10-108
1.1	73
4.1	74	AB 17_103 __GENERAL__
2.1	75
1.1	76	1. Policy:
3.1	77	11. Volunteers and contract providers may be used to assist in providing services and programs. However, all outside staff shall work within the security, safety, operational, and policy requirements of the Sheriff's Office.
	78	11. The Sheriff, or designee, should:
1.1	79	111. Evaluate the need for volunteers, contract staff, and community-based programs;
	80	111. Inventory available community resources; and
	81	111. Obtain the needed services, programs, volunteers, and/or contract staff.
	82	11. Services and programs should include, but not be limited to:
	83	111. Mental health services;
	84	111. Medical services;
	85	111. Religious services;
	86	111. Legal assistance;
	87	111. Library services;
	88	111. Tutors;
	89	111. Recreation programs;
3.1	90	111. Exercise programs;
	91	111. Treatment programs;
	92	111. Search and Rescue; and
	93	111. Explorers.
1.1	94	1. Rationale:
3.1	95	11. All activities must be directed and controlled by Sheriff's Offfice staff to ensure that regulations and policy requirements are enforced, and to protect the Sheriff's Office's legitimate interests.
1.1	96	11. Unless sufficient staff time is available to facilitate inmate services and programs, opportunities may not be adequately provided (some may be required by law) and/or legitimate interests may be jeopardized.
3.1	97	11. Sheriff's Office officials should consider the use of volunteers, student interns, clergy, community-based programs, and other community resources to:
1.1	98	111. Provide otherwise unavailable services and programs; and
3.1	99	111. Reduce operating costs.
1.1	100
4.1	101	AB 17_104 __ACCESS, SUPERVISION, AND RESTRICTIONS__
2.1	102
1.1	103	1. Policy:
	104	11. In accordance with Washington County policy (F): “Before a volunteer can donate service to the County, the volunteer and the service must be approved by both the Commission, (or a Commission Representative) and Human Resources.”
3.1	105	11. Volunteers and contract staff shall receive approval from the Sheriff, or designee, prior to being permitted to work.
	106	11. Volunteers and contract staff shall be carefully supervised and controlled by those responsible for the operation and management of the Sheriff's Office.
1.1	107	11. The movement, access, and actions of volunteers and contract staff shall be restricted to that minimum level necessary to carry out authorized functions.
3.1	108	11. Sheriff's Office officials should establish qualifications for volunteers and contract staff and should screen candidates before they can be permitted to work. As a part of the minimum qualifications, persons should ordinarily be rejected if:
1.1	109	111. They have a felony record;
	110	111. A relative or close friend is incarcerated in the jail;
	111	111. There is reason to believe that the candidate would:
3.1	112	1111. Not obey the policy and rule requirements of the Sheriff's Office;
1.1	113	1111. Be vulnerable to intimidation or manipulation; or
	114	1111. For philosophical, moral, or other reasons have difficulty strictly supporting and following security requirements; or
3.1	115	111. Other justifications which may exist related to the legitimate interests of the Sheriff's Office operation.
	116	11. Visitors, relatives, or friends of current PCF inmates are not allowed to serve as volunteers in the jail.
1.1	117	11. Volunteers shall sign a waiver of liability before entering a secure portion of the facility where inmates are present.
	118	1. Rationale:
3.1	119	11. Access to and management of the Sheriff's Office, including the jail, is within the statutory authority of the Sheriff.
	120	11. The services rendered by volunteers and contract staff are potentially of substantial benefit to the Sheriff's Office. There are, however, potential difficulties associated with allowing persons other than staff to work inside the jail. Volunteers and contract staff:
1.1	121	111. May not have had the benefit of corrections pre-service or in-service training;
	122	111. May see the jail operation through the narrow view of their own mission in the jail, often viewing necessary jail safety and security regulations as unreasonable impediments to service delivery and unfair restrictions of the human rights of inmates;
	123	111. Are vulnerable to being manipulated by inmates, even to the extent of violating rules and policy requirements; and
	124	111. may engage in actions which they deem of minor consequence, but which will have a substantially adverse affect on safety, security, or other legitimate facility interests.
3.1	125	11. Careful supervision and control of volunteers and contract staff can greatly minimize the potential problems associated with their involvement in the jail facility. Providers who cannot support and adhere to rules become a liability to the security and safety of the facility.
1.1	126
4.1	127	AB 17_105 __RULES AND ORIENTATION__
1.1	128
	129	1. Policy:
3.1	130	11. The Sheriff's Office should provide rules, regulations, and orientation training for volunteers and contract staff prior to allowing them to function as a volunteer.
	131	11. Rules and regulations should include strict requirements concerning disclosure of information learned as a result of working for the Sheriff's Office.
1.1	132	1. Rationale:
	133	11. Volunteers and contract staff, no matter how well motivated and diligent, will not be able to avoid violating rules and policy requirements unless they have fair notice of those requirements.
3.1	134	11. Unauthorized disclosure or discussion of information obtained from official records or as a result of observations and discussions may:
1.1	135	111. Violate GRAMA provisions or other state or federal law requirements;
3.1	136	111. Undermine safety or security;
1.1	137	111. Violate protected privacy interests;
3.1	138	111. Undermine community confidence in the Sheriff's Office operations;
	139	111. Have a disruptive effect on the Sheriff's Office operations; and
1.1	140	111. Result in spreading inaccurate or misleading information based on the limited knowledge and experience of the person communicating the information.
3.1	141	11. Disclosure of criminal justice information may be a violation of state law and result in criminal prosecution.
1.1	142
4.1	143	AB 17_106 __COMPENSATION__
1.1	144
	145	1. Policy:
	146	11. Volunteers shall not be financially compensated.
3.1	147	11. Contract staff shall be compensated as specifically detailed by their contract with the Sheriff's Office.
1.1	148	1. Rationale:
3.1	149	11. Compensation should be regulated by the terms of a contract in order to avoid confusion and/or liability.