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1 1  **Washington County Sheriff's Office**
2 2  
3 -**CORRECTIONS DIVISION**
3 +**Corrections Division**
4 4  
5 -**Policy Manual**
5 +Policy Manual
6 6  
7 7  
8 8  Volume: AB (CH)
... ... @@ -13,21 +13,25 @@
13 13  
14 14  Public Volunteers and Contract Staff
15 15  
16 +
16 16  Replaces and/or Supersedes:
17 17  
18 18  None
19 19  
21 +Published:
20 20  
21 -Published: 01/23/2011
23 +01/23/2011
22 22  
23 -Review Date: 01/23/2012
25 +Review Date:
24 24  
27 +11/07/2016
25 25  
29 +
26 26  Sheriff Cory C. Pulsipher
27 -Undersheriff Bart G. Bailey
31 +Undersheriff James Standley
28 28  
29 29  
30 -**TABLE OF CONTENTS**
34 +**__TABLE OF CONTENTS__**
31 31  
32 32  CH 11_101 Definitions
33 33  
... ... @@ -42,14 +42,13 @@
42 42  CH 11_106 Compensation
43 43  
44 44  
45 -**CH 11_101 DEFINITIONS**
49 +**CH 11_101 __DEFINITIONS__**
46 46  
47 47  1. WCSO: Washington County Sheriff's Office
48 48  1. PCF: Purgatory Correctional Facility
49 49  
54 +**CH 11_102 __REFERENCES__**
50 50  
51 -**CH 11_102 REFERENCES**
52 -
53 53  1. Immigration and Customs Enforcement Standards: 2000-13.
54 54  1. Utah Sheriffs' Association Jail Standards:
55 55  11. J01.04.02: Volunteers and Contract Providers
... ... @@ -67,12 +67,11 @@
67 67  11. J07.03.02: Rules and Orientation
68 68  11. J07.03.03: Restrictions
69 69  
73 +**CH 11_103 __GENERAL__**
70 70  
71 -**CH 11_103 GENERAL**
72 -
73 73  1. Policy:
74 -11. Volunteers and contract providers may be used to assist in providing services and programs for inmates. However, all outside staff shall work within the security, safety, operational, and policy requirements of the jail command.
75 -11. The Corrections Chief Deputy, or designee, should:
76 +11. Volunteers and contract providers may be used to assist in providing services and programs. However, all outside staff shall work within the security, safety, operational, and policy requirements of the Sheriff's Office.
77 +11. The Sheriff, or designee, should:
76 76  111. Evaluate the need for volunteers, contract staff, and community-based programs;
77 77  111. Inventory available community resources; and
78 78  111. Obtain the needed services, programs, volunteers, and/or contract staff.
... ... @@ -84,63 +84,63 @@
84 84  111. Library services;
85 85  111. Tutors;
86 86  111. Recreation programs;
87 -111. Exercise programs; and
88 -111. Treatment programs.
89 +111. Exercise programs;
90 +111. Treatment programs;
91 +111. Search and Rescue; and
92 +111. Explorers.
89 89  1. Rationale:
90 -11. All activities in the jail must be directed and controlled by jail staff to ensure that jail regulations and policy requirements are enforced, and to protect the jail's legitimate interests.
94 +11. All activities must be directed and controlled by Sheriff's Offfice staff to ensure that regulations and policy requirements are enforced, and to protect the Sheriff's Office's legitimate interests.
91 91  11. Unless sufficient staff time is available to facilitate inmate services and programs, opportunities may not be adequately provided (some may be required by law) and/or legitimate interests may be jeopardized.
92 -11. Jail officials should consider the use of volunteers, student interns, clergy, community-based programs, and other community resources to:
96 +11. Sheriff's Office officials should consider the use of volunteers, student interns, clergy, community-based programs, and other community resources to:
93 93  111. Provide otherwise unavailable services and programs; and
94 -111. Reduce operating costs for the jail.
98 +111. Reduce operating costs.
95 95  
100 +**CH 11_104 __ACCESS, SUPERVISION, AND RESTRICTIONS__**
96 96  
97 -**CH 11_104 ACCESS, SUPERVISION, AND RESTRICTIONS**
98 -
99 99  1. Policy:
100 100  11. In accordance with Washington County policy (F): “Before a volunteer can donate service to the County, the volunteer and the service must be approved by both the Commission, (or a Commission Representative) and Human Resources.”
101 -11. Volunteers and contract staff shall receive approval from the Sheriff, or designee, prior to being permitted to work in the jail.
102 -11. Volunteers and contract staff shall be carefully supervised and controlled by those responsible for the operation and management of the jail.
104 +11. Volunteers and contract staff shall receive approval from the Sheriff, or designee, prior to being permitted to work.
105 +11. Volunteers and contract staff shall be carefully supervised and controlled by those responsible for the operation and management of the Sheriff's Office.
103 103  11. The movement, access, and actions of volunteers and contract staff shall be restricted to that minimum level necessary to carry out authorized functions.
104 -11. Jail officials should establish qualifications for volunteers and contract staff and should screen candidates before they can be permitted to work in the jail. As a part of the minimum qualifications, persons should ordinarily be rejected if:
107 +11. Sheriff's Office officials should establish qualifications for volunteers and contract staff and should screen candidates before they can be permitted to work. As a part of the minimum qualifications, persons should ordinarily be rejected if:
105 105  111. They have a felony record;
106 106  111. A relative or close friend is incarcerated in the jail;
107 107  111. There is reason to believe that the candidate would:
108 -1111. Not obey the policy and rule requirements of the jail;
111 +1111. Not obey the policy and rule requirements of the Sheriff's Office;
109 109  1111. Be vulnerable to intimidation or manipulation; or
110 110  1111. For philosophical, moral, or other reasons have difficulty strictly supporting and following security requirements; or
111 -111. Other justifications which may exist related to the legitimate interests of the jail operation.
112 -11. Visitors, relatives, or friends of current PCF inmates are not allowed to serve as volunteers.
114 +111. Other justifications which may exist related to the legitimate interests of the Sheriff's Office operation.
115 +11. Visitors, relatives, or friends of current PCF inmates are not allowed to serve as volunteers in the jail.
113 113  11. Volunteers shall sign a waiver of liability before entering a secure portion of the facility where inmates are present.
114 114  1. Rationale:
115 -11. Access to, and management of, the jail is within the statutory authority of the Sheriff.
116 -11. The services rendered by volunteers and contract staff are potentially of substantial benefit to the jail operation. There are, however, potential difficulties associated with allowing persons other than staff to work inside the jail. Volunteers and contract staff:
118 +11. Access to and management of the Sheriff's Office, including the jail, is within the statutory authority of the Sheriff.
119 +11. The services rendered by volunteers and contract staff are potentially of substantial benefit to the Sheriff's Office. There are, however, potential difficulties associated with allowing persons other than staff to work inside the jail. Volunteers and contract staff:
117 117  111. May not have had the benefit of corrections pre-service or in-service training;
118 118  111. May see the jail operation through the narrow view of their own mission in the jail, often viewing necessary jail safety and security regulations as unreasonable impediments to service delivery and unfair restrictions of the human rights of inmates;
119 119  111. Are vulnerable to being manipulated by inmates, even to the extent of violating rules and policy requirements; and
120 120  111. may engage in actions which they deem of minor consequence, but which will have a substantially adverse affect on safety, security, or other legitimate facility interests.
121 -11. Careful supervision and control of volunteers and contract staff can greatly minimize the potential problems associated with their involvement in the facility. Providers who cannot support and adhere to rules become a liability to the security and safety of the facility.
124 +11. Careful supervision and control of volunteers and contract staff can greatly minimize the potential problems associated with their involvement in the jail facility. Providers who cannot support and adhere to rules become a liability to the security and safety of the facility.
122 122  
126 +**CH 11_105 __RULES AND ORIENTATION__**
123 123  
124 -**CH 11_105 RULES AND ORIENTATION**
125 -
126 126  1. Policy:
127 -11. PCF should provide rules, regulations, and orientation training for volunteers and contract staff prior to allowing them to function in the jail.
128 -11. Rules and regulations should include strict requirements concerning disclosure of information learned as a result of working in the jail.
129 +11. The Sheriff's Office should provide rules, regulations, and orientation training for volunteers and contract staff prior to allowing them to function as a volunteer.
130 +11. Rules and regulations should include strict requirements concerning disclosure of information learned as a result of working for the Sheriff's Office.
129 129  1. Rationale:
130 130  11. Volunteers and contract staff, no matter how well motivated and diligent, will not be able to avoid violating rules and policy requirements unless they have fair notice of those requirements.
131 -11. Unauthorized disclosure or discussion of information obtained from jail records or as a result of observations and discussions may:
133 +11. Unauthorized disclosure or discussion of information obtained from official records or as a result of observations and discussions may:
132 132  111. Violate GRAMA provisions or other state or federal law requirements;
133 -111. Undermine jail safety or security;
135 +111. Undermine safety or security;
134 134  111. Violate protected privacy interests;
135 -111. Undermine community confidence in the jail operation;
136 -111. Have a disruptive effect on the jail operation; and
137 +111. Undermine community confidence in the Sheriff's Office operations;
138 +111. Have a disruptive effect on the Sheriff's Office operations; and
137 137  111. Result in spreading inaccurate or misleading information based on the limited knowledge and experience of the person communicating the information.
140 +11. Disclosure of criminal justice information may be a violation of state law and result in criminal prosecution.
138 138  
142 +**CH 11_106 __COMPENSATION__**
139 139  
140 -**CH 11_106 COMPENSATION**
141 -
142 142  1. Policy:
143 143  11. Volunteers shall not be financially compensated.
144 -11. Contract staff shall be compensated as specifically detailed by their contract with the jail.
146 +11. Contract staff shall be compensated as specifically detailed by their contract with the Sheriff's Office.
145 145  1. Rationale:
146 -1. Compensation should be regulated by the terms of a contract in order to avoid confusion and/or liability.
148 +11. Compensation should be regulated by the terms of a contract in order to avoid confusion and/or liability.