Changes for page AA 04 Policy Manuals

Summary

• Page properties (1 modified, 0 added, 0 removed)

Details

Page properties

Content

...	...	@@ -70,6 +70,7 @@
70	70	1. GRAMA: Government Records Access and Management Act
71	71	1. REVIEW: A review can be a formal or informal review of current policies. A review can be completed without any modification to the current policy and can also be completed during periods of self or external audits.
72	72
	73	+
73	73	**AA 04_102 __REFERENCES__**
74	74
75	75	1. Utah Counties Insurance Pool:
...	...	@@ -84,6 +84,7 @@
84	84	11. B02.01.03: Duty to Classify Records
85	85	11. C 05.02.03: Access to Jail Policies and Procedures
86	86
	88	+
87	87	**AA 04_103 __GENERAL__**
88	88
89	89	1. Policy:
...	...	@@ -93,6 +93,7 @@
93	93	111. Clear presentation of content; and
94	94	111. Quick accessibility.
95	95
	98	+
96	96	**AA 04_104 __DISTRIBUTION__**
97	97
98	98	1. Policy:
...	...	@@ -103,6 +103,7 @@
103	103	11. Policy manuals may contain sensitive information related to the security, safety, and order interests of the WCSO.
104	104	11. Evaluation and classification of records is required by the GRAMA under UCA 63-2-306 (reference policy: AH 04 GRAMA).
105	105
	109	+
106	106	**AA 04_105 __TITLE PAGE__**
107	107
108	108	1. Policy documents shall include a single-page title page.
...	...	@@ -138,6 +138,7 @@
138	138	111. Emergency Services Director; and
139	139	111. Washington County Attorney's Office, if applicable.
140	140
	145	+
141	141	**AA 04_106 __VOLUMES__**
142	142
143	143	1. Policy documents will be assigned a volume code and title. Both shall serve as indexing components only; in and of themselves, they shall not constitute policy.
...	...	@@ -154,6 +154,7 @@
154	154	111. These documents shall provide policy for the Emergency Services Division of the WCSO.
155	155	1. The second letter of the volume code shall have no meaning and shall simply facilitate a unique code for each volume (e.g., AA, AB, AC, etc.).
156	156
	162	+
157	157	**AA 04_107 __CHAPTERS__**
158	158
159	159	1. Policy documents will be assigned a chapter code and title. Both shall serve as indexing components only; in and of themselves, they shall not constitute policy.
...	...	@@ -160,6 +160,7 @@
160	160	1. Each chapter within a volume shall have a unique chapter code.
161	161	1. Chapter codes shall be constructed of a two-digit number.
162	162
	169	+
163	163	**AA 04_108 __TABLE OF CONTENTS__**
164	164
165	165	1. Policy documents shall include a table of contents.
...	...	@@ -166,6 +166,7 @@
166	166	1. The table of contents page shall immediately follow the title page.
167	167	1. The table of contents shall list and identify, by code and title, all the sections of the chapter.
168	168
	176	+
169	169	**AA 04_109 __SECTIONS__**
170	170
171	171	1. Policy chapters shall be organized into sections. Sections will be identified with section codes and titles. Both shall serve as indexing components only; in and of themselves, they shall not constitute policy.
...	...	@@ -177,6 +177,7 @@
177	177	11. Content (policy and rationale).
178	178	1. Additional sections may and should be included as needed.
179	179
	188	+
180	180	**AA 04_110 __INITIATIVES__**
181	181
182	182	1. Initiatives are documents that contain instructions to initiate temporary changes in policies, procedures, or practices. Typically, initiatives are only used for designated trial periods to test the effects of potential policy, procedure, or practice adjustments. After the trial period is complete, the initiative shall be revoked, transitioned into a Directive, or incorporated into policy.
...	...	@@ -184,6 +184,7 @@
184	184	1. Initiative codes shall consist of the letter “I,” followed by a hyphen, followed by a three-digit number (e.g., I-001). Each new initiative shall bear a unique code.
185	185	1. Initiatives may only be issued by a division chief or above-ranking WCSO official.
186	186
	196	+
187	187	**AA 04_111 __DIRECTIVES__**
188	188
189	189	1. Directives are documents that contain instructions to formally change policy, procedure, or practice.
...	...	@@ -192,6 +192,7 @@
192	192	1. Directive codes shall consist of the letter “D,” followed by a hyphen, followed by a three-digit number (e.g., D-001). Each new directive shall bear a unique code.
193	193	1. Directives may only be issued by a division chief or above-ranking WCSO official.
194	194
	205	+
195	195	**AA 04_112 __ACCESSIBILITY__**
196	196
197	197	1. Policy:
...	...	@@ -202,6 +202,7 @@
202	202	111. Staff may be less likely to understand the requirements. Therefore, staff may be less likely to function or perform according to policy; and
203	203	111. Plaintiffs in litigation may attempt to show that inaccessible policy amount to having no policy at all.
204	204
	216	+
205	205	**AA 04_113 __ARCHIVE__**
206	206
207	207	1. Policy:
...	...	@@ -211,6 +211,7 @@
211	211	1. Rationale:
212	212	11. The statutes of limitation allow persons to file lawsuits long after a violation of rights or other harm is alleged to have occurred. Between the time an event occurs which prompts the filing of a suit and the actual date when the complaint is filed, policies and procedures may change. The policies and procedures which were in place at the time of the alleged violation of rights may be more relevant to the litigation than the directives written after the fact.
213	213
	226	+
214	214	**AA 04_114 __INMATE ACCESS__**
215	215
216	216	1. Policy:
...	...	@@ -218,8 +218,9 @@
218	218	1. Rationale:
219	219	11. Functions including but not limited to discipline, classification, and grievance are highly procedural and may require extensive explanation if provided in separate inmate rules and regulations. It may be easier to simply reprint selected sections of the jail's policy manual than to rewrite the information into the inmate rules.
220	220
221		-**AA 04_115 __THE WASHINGTON COUNTY ATTORNEY'S OFFICE__**
222	222
	235	+**AA 04_115 __THE WASHINGTON COUNTY ATTORNY'S OFFICE__**
	236	+
223	223	1. Policy:
224	224	11. The Washington County Attorney's Office shall maintain an on-going review of WCSO policy.
225	225	11. The Washington County Attorney's Office will review all new policy or existing policy with substantive changes.