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Wiki source code of EA 01 Disaster Response

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1 **Washington County Sheriff's Office**
2
3 **EMERGENCY SERVICES DIVISION**
4
5 Policy Manual
6
7
8 Volume: EA
9
10 Contingency Management
11
12 Chapter: 01
13
14 Disaster Response
15
16
17 Replaces and/or Supersedes:
18
19 08/21/2012
20
21 Published:
22
23 08/21/2012
24
25 Review Date:
26
27 08/21/2013
28
29
30 Sheriff Cory C. Pulsipher
31
32 Division Director Pete Kuhlmann
33
34
35 **__TABLE OF CONTENTS__**
36
37 EA 01_101 Definitions
38
39 EA 01_102 General
40
41 EA 01_103 On Duty Employees
42
43 EA 01_104 Off Duty Employees
44
45 EA 01_105 Disaster Response Facilities
46
47 EA 01_106 Disaster Response
48
49 EA 01_107 Family
50
51 EA 01_108 Evacuation
52
53 EA 01_109 Communications
54
55 EA 01_110 Response Manuals
56
57 EA 01_111 Sample Incident Command Organizational Chart
58
59
60 **EA 01_101 __DEFINITIONS__**
61
62 1. WCSO: Washington County Sheriff's Office
63 1. PCF: Purgatory Correctional Facility
64 1. Disaster: A disaster is a natural, man-made or technological event resulting in significant physical damage, destruction, loss of life, or a drastic change in the environment.
65 1. Disaster Response Facility: One of several locations pre-established as meeting points to coordinate the multi-agency response to a disaster with the command structure established to manage the incident resources (see section EA 01_111 Disaster Response Facilities List).
66 1. EOC: Emergency Operations Center
67 1. IC: Incident Command. The command structure established to prioritize response actions and assign and track resources responding to an emergency or disaster. The IC should consist of at least an Incident Commander, a Safety Officer, a Public Information Officer, and a Liaison.
68 1. SAR: Search and Rescue
69 1. WCSSAR: Washington County Sheriff Search and Rescue
70
71 **EA 01_102 __GENERAL__**
72
73 1. Policy:
74 11. Employee contact information, including phone numbers and addresses, shall be kept up-to-date by the employee and verified by their supervisor annually (reference policy: AB 02 Employee Files, Goals, and Evaluations).
75 11. In the event of a disaster, employees should prepare for long term operation activities. Activities may include support in other jurisdictions and may take place in distant parts of the county or in adjacent counties.
76 11. Following the initial event, employee shall work to become available to assist with emergency response as soon as practical, and shall notify the Sheriff’s Office command staff of their availability by any available means.
77 11. Emergency conditions involving the threat to life, or substantial property damage, resulting from disasters observed by or reported to an employee shall be reported to IC.
78 1. Rationale:
79 11. When major incidents occur, response activities should be coordinated to insure a prioritized response, to control scarce resources to insure their effective use, and to avoid duplication of effort. Event conditions should be brought to the attention of supervisors and incident command personnel to facilitate the coordination of response activities and to ensure that inquiries from the media and public information needs are properly addressed.
80
81 **EA 01_102 __ON DUTY EMPLOYEES__**
82
83 1. Policy
84 11. In the event of a disaster, on duty employees should immediately contact their on duty supervisor to receive disaster response orders. If the employee is unable to make contact with their on duty supervisor, the employee should begin to check critical infrastructure in their immediate area. If the inspection of critical infrastructure is impossible due to infrastructure damage, or when critical checks have been completed duty employees should make contact with or report to the nearest Disaster Response Facility (reference Disaster Response Manual).
85 1. Rationale:
86 11. Disaster response activites should be coordinated to insure an effective use of resources and that proper personnel acountability is maintained.
87
88 **EA 01_103 __OFF DUTY EMPLOYEES__**
89
90 1. Policy:
91 11. In the event of a disaster or extraordinary circumstances as deemed necessary by the Sheriff or the authorized designee, off duty employees may be required to report for duty. Failure to promptly respond after receiving an order to report for duty may result in employee discipline.
92 11. Off duty employees should first respond to their family needs and then prepare to report for duty.
93 11. After the safety of the employee's family has been secured and emergency needs of the employee's property have been seen to, the employee should contact the WCSO to receive disaster response orders. If the employee is unable to make contact with the WCSO, the employee should make contact with or report to the nearest Disaster Response Facility (reference Disaster Response Manual).
94 1. Rationale:
95 11. Effective and timely reporting will help improve response times, provide for personnel accountability, and allow emergency managers to identify available resources.
96
97 **EA 01_104 __DISASTER RESPONSE FACILITIES__**
98
99 1. Policy:
100 11. If an employee cannot make contact with the WCSO and reports to the nearest Disaster Response Facility (as detailed above), until relieved or otherwise instructed by IC, the first responding employee at a Disaster Response Facility shall:
101 111. Start a check-in log and begin maintaining accountability for all responders reporting to the Disaster Response Facility. An account of all assignments shall be created and tracked;
102 111. Coordinate security of the facility; and
103 111. Establish and coordinate of a system to receive and track incoming incident information.
104 11. Rationale:
105 111. Disaster Response Facilities need to be operational as soon as possible during a disaster. The recording of event information and accountability allows incident commanders to prioritize response and work to insure the safety of responders.
106
107 **EA 01_106 __DISASTER RESPONSE__**
108
109 1. Policy:
110 11. Employees should not self dispatch or be drawn into operations not assigned or approved by IC. In the event that such is deemed necessary by the employee, the employee shall notify IC.
111 11. Throughout disaster response activities, employees should be checking for hazardous conditions, threats to life and damage in their immediate area and relaying this information to IC.
112 1. Rationale:
113 11. IC cannot account for or render aid to a self dispatched officer since IC will be unaware of their location and activities. Self dispatching may interfere with previously planned responses from IC cause a duplication of effort, or cause more harm than good.
114 11. IC must receive continual updates in order to properly allow for effective response planning and to adjust operations to meet changing needs .
115
116 **EA 01_107 __FAMILY__**
117
118 1. Policy:
119 11. If their place of residence is unsafe, employee family members may come to the WCSO or the EOC for shelter.
120 1. Rationale:
121 11. Employees may be more effective disaster responders with the knowledge that their families are safely sheltered.
122
123 **EA 01_108 __EVACUATION__**
124
125 1. Policy:
126 11. In the event of a disaster or emergency which requires evacuation of the WCSO Administrative building or PCF, all employees shall follow implemented evacuation plans and posted exit strategies (including the evacuation of visitors and inmates).
127 11. Posted exit strategies shall include any special directions for physically impaired persons.
128 1. Rationale:
129 11. Pre-planned emergency contingencies may help reduce confusion and mitigate losses.
130
131 **EA 01_109 __COMMUNICATIONS__**
132
133 1. Policy:
134 11. Communications should be kept to a minimum and limited to necessary disaster response communications.
135 11. Responders should only use radio channels and talk groups assigned by IC.
136 11. Initial Radio communications by WCSO IC's shall take place on the WCSSAR 800MHZ channels. Incident Commanders shall establish a communications plan, in coordination with dispatch, as soon as practical and response communications shall adhere to the plan during event operations.
137 11. Status updates should be provided to IC and EOC when available.
138 11. Whenever possible, non-critical communications should be relayed via instant messaging through the Spillman computer system. If Spillman is not available, text messaging should be used. When text messaging is not possible, non-critical communication should be relayed via telephone. Radio communication should be reserved for critical communications and other communication approved by IC.
139 1. Rationale:
140 11. Communications should be controlled to minimize confusion and to reduce the chances of overburdening the communications systems.
141 11. Instant messaging and text messaging places significantly lower demands on communications resources.
142 11. Text messaging should not be used for critical communications since text messages may be delayed by the communications system.
143
144 **EA 01_110 __RESPONSE MANUALS__**
145
146 1. Policy:
147 11. Disaster response manuals shall be maintained by a designee of the Sheriff. The manual shall be made available in electronic format.
148 11. Disaster response manuals shall include:
149 111. A roster of all current WCSO employees (to be reviewed annually and updated by the Sheriff's designee);
150 111. Contact information for all current WCSO employees, including addresses and phone numbers (to be reviewed annually and updated by the Sheriff's designee);
151 111. An On Duty Disaster Response Checklist (to be reviewed annually and updated by the Emergency Services Director);
152 111. An Off Duty Disaster Response Checklist (to be reviewed annually and updated by the Emergency Services Director);
153 111. A critical infrastructure list (to be reviewed annually and updated by the Emergency Services Director);
154 111. A sample Incident Command Organizational Chart; and
155 111. The locations, addresses, and phone numbers of all Washington County Disaster Response Facilities (to be reviewed annually and updated by the Emergency Services Director).
156 11. All supervisors should familiarize themselves with the disaster response manual.
157 11. Disaster response manuals shall be kept up to date. The Emergency Services Director shall review and update, if necessary, the disaster response manual annually to ensure that the manual conforms to any revisions made by the National Incident Management System (NIMS).
158 11. Employees shall insure that the disaster response manuals assigned to them and the information contained in the response manual is kept secure.
159 1. Rationale:
160 11. A disaster response manual will provide employees with a quickly accessible guideline of their expected actions during a disaster.
161
162 **EA 01_111 __SAMPLE INCIDENT COMMAND ORGANIZATIONAL CHART__**
163
164 Attached below:
165
166 [[image:Sample Incident Command Oganizationa Chart.jpg||height="1100" width="850"]]