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Version 1.3 by Ryan Larkin on 2016/10/05 15:50
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1 Washington County Sheriff's Office
2
3 CORRECTIONS DIVISION
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5 Policy Manual
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7
8 Volume: CB
9
10 Facility Management
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12 Chapter: 02
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14 Facility Sanitation and Maintenance
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16
17 Replaces and/or Supersedes:
18
19 CB 02 04/13/2010, 07/05/2012
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21 Published:
22
23 07/05/2011
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25 Date Reviewed:
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27 02/04/2016
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29
30 Sheriff Cory C. Pulsipher
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32 Chief Deputy Jake Schultz
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34
35 **__TABLE OF CONTENTS__**
36
37 CB 02_101 Definitions
38
39 CB 02_102 References
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41 CB 02_103 Sanitation Plan
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43 CB 02_104 Cleaning Supplies
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45 CB 02_105 Mattresses
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47 CB 02_106 Inmate Responsibilities
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49 CB 02_107 Maintenance Plan
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51 CB 02_108 Inspections
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53
54 **CB 02_101 __DEFINITIONS__**
55
56 1. WCSO: Washington County Sheriff's Office
57 1. PCF: Purgatory Correctional Facility
58
59 **CB 02_102 __REFERENCES__**
60
61 1. Immigration and Customs Enforcement Standards:
62 11. 2.I-2.V.
63 1. Utah Sheriff's Association Jail Standards:
64 11. I01.03.04: Mattresses
65 11. I02.01.01: Written Policies and Procedures Required
66 11. I02.01.02: Content
67 11. I02.02.01: Sanitation Plan
68 11. I02.02.02: Prisoners' Responsibilities
69 11. I04.01.01: Written Policies and Procedures Required
70 11. I04.01.02: Content
71 11. I04.02.01: Maintenance Plan
72 11. I04.02.03: Use of Prisoners in Jail Maintenance
73
74 **CB 02_103 __SANITATION PLAN__**
75
76 1. Policy:
77 11. The Corrections Chief Deputy shall ensure that staff and inmates maintain a high standard of facility sanitation and general cleanliness.
78 11. PCF shall comply with all federal, state, and local environmental regulations and requirements governing methods for handling and disposing of refuse.
79 11. A facility cleaning and sanitation plan should be developed, and updated as necessary, to provide for general facility cleanliness and sanitation. Facility cleanliness and sanitation shall be maintained at a level that meets recognized standards of hygiene, including those from the:
80 111. American Correctional Association;
81 111. Occupational Safety and Health Administration;
82 111. Environmental Protection Agency;
83 111. Food and Drug Administration;
84 111. National Fire Protection Association's Life Safety Code; and
85 111. National Center for Disease Control and Prevention.
86 11. The Medical Branch shall assist in the identification and correction of conditions that could adversely impact the health of inmates, employees, and visitors. The Medical Branch Director is responsible for developing and implementing policies, procedures, and guidelines for the environmental health program that are intended to evaluate and eliminate or control as necessary, sources of injuries and modes of transmission of agents or vectors of communicable diseases.
87 11. The Medical Branch Director, or designee, should:
88 111. Conduct special investigations and comprehensive surveys of environmental health conditions; and
89 111. Provide advisory, consultative, inspection, and training services regarding environmental health conditions.
90 11. The Medical Branch Director is responsible for:
91 111. Implementing a program that assists in maintaining a high level of environmental sanitation; and
92 111. Providing recommendations to the Corrections Chief Deputy concerning environmental health conditions.
93 11. The sanitation plan should identify required tasks and should include a schedule for completing various cleaning and sanitation tasks including, but not limited to:
94 111. Sweeping and mopping floors at least once each day. When soiled, the double-bucket mopping technique shall be used with a hospital disinfectant-detergent solution mixed according to the manufacturers directions. A clean mop head shall be used each time the floors are mopped;
95 111. Waxing or sealing floors as needed;
96 111. Scrubbing or washing:
97 1111. Walls and ceilings as needed, but at least monthly;
98 1111. Steel grille (bars), bunk bed frames, ledges, security screens, light fixtures, ventilation duct covers, radiators, and other exposed surfaces at least once per week; and
99 1111. Dayroom tables and seats as needed, but at least once per day;
100 111. Scrubbing and drying toilets, sinks, showers at least once each day and disinfecting at least once each week;
101 111. Cleaning windows, window frames, and windowsills on a regular schedule, but daily cleaning not required.
102 111. Requiring inmates to clean their living areas and make their beds each morning;
103 111. Prohibiting and enforcing prohibitions against inmates storing food in cells (except for packaged commissary items for which storage has been approved);
104 111. Prohibiting pinups, posters, or other materials from being displayed on living area walls (however, jail officials may allow for a small designated wall area for displaying photographs or other authorized material);
105 111. Providing inmates with cleaning equipment (e.g., brooms, mops, buckets, rags) and disinfecting supplies (whenever possible, should not be poisonous, toxic, or caustic);
106 111. Providing labeling and secure storage for cleaning supplies which are poisonous, toxic, caustic, or are otherwise hazardous;
107 111. Cleaning mops (and other cleaning equipment) and storing in ventilated closets or other appropriate areas;
108 111. Spraying for vermin as needed (as determined by inspections). PCF shall contract with licensed pest-control professionals to perform monthly inspections to identify and eradicate rodents, insects, and vermin. The contract shall include a preventive spraying program for indigenous insects and a provision for callback services as necessary.
109 111. Sanitizing barbering equipment (reference policy: CH 13 Personal Hygiene);
110 111. Changing waste container liners daily (waste containers shall be non-porous and lined with plastic bags). Waste containers shall be washed at least weekly, or more frequently as needed;
111 1. Rationale:
112 11. General facility cleanliness and sanitation helps prevent the spread of disease.
113 11. Constitutional violations may occur when sanitation problems have a serious effect on inmates.
114
115 **CB 02_104 __CLEANING SUPPLIES__**
116
117 1. Policy:
118 11. Cleaning supplies should be inventoried by staff prior to being given to inmates.
119 11. Cleaning supplies should be inventoried immediately after receipt from inmates.
120 11. When possible, non-toxic cleaning supplies shall be used.
121 1. Rationale:
122 11. Regular inventories of cleaning supplies used by inmates allows for the discovery of contraband and broken or missing cleaning items.
123
124 **CB 02_105 __MATTRESSES__**
125
126 1. Policy:
127 11. Mattresses should be cleaned and sanitized prior to being issued to inmates.
128 1. Rationale:
129 11. Clean and sanitized mattresses help prevent the spread of disease.
130
131 **CB 02_106 __INMATE RESPONSIBILITIES__**
132
133 1. Policy:
134 11. Inmates should be assigned cleaning and sanitation responsibilities according to their classification levels and housing assignments.
135 11. Pretrial detainees should be required to clean their own living areas.
136 11. Convicted inmates should be required to clean their own living areas and can be required to participate in other jail work assignments.
137 11. An inmate may be excused from engaging in cleaning responsibilities if, in the judgment of jail officials, his mental or physical condition makes it otherwise inappropriate to assign.
138 11. Inmate responsibilities should be clearly defined in writing (reference policy: CG 07 Orientation and Rules).
139 1. Rationale:
140 11. Involving inmates in cleaning and sanitation tasks:
141 111. Reduces inmate idle time;
142 111. Teaches a work ethic and develops work habits;
143 111. Reduces maintenance and sanitation costs.
144
145 **CB 02_107 __MAINTENANCE PLAN__**
146
147 1. Policy:
148 11. PCF shall adopt and implement a maintenance plan for the facility.
149 11. The maintenance plan should include, but not be limited to:
150 111. A schedule for preventative maintenance tasks;
151 111. Responsibility for assigning and carrying out work assignments;
152 111. Repainting or refinishing surfaces, as needed, to prevent deterioration;
153 111. Inspecting and repairing:
154 1111. Plumbing;
155 1111. Lighting and other electrical systems;
156 1111. Heating, ventilation, and air conditioning system;
157 1111. Bunks, tables, and other furnishings;
158 1111. Locks;
159 1111. Grilles, bars, doors, windows, walls, and other security barrier components;
160 1111. Surveillance equipment and other control room equipment;
161 111. At least every two weeks, emergency power generators shall be tested for one hour, and the oil, water, hoses and belts of these generators shall be inspected for mechanical readiness to perform in an emergency situation.
162 111. Power generators shall be inspected weekly and load tested quarterly, at a minimum, or in accordance with manufacturer’s recommendations and instruction manual. Among other things, the starting battery voltage, generator voltage, and amperage output shall be checked.
163 111. Other emergency equipment and systems shall be tested quarterly, and needed follow-up repairs or replacements shall be accomplished as soon as feasible.
164 11. Inmates may be used in jail maintenance tasks. However, inmates should not be used in a manner that would provide them the means or knowledge to defeat jail security systems.
165 1. Rationale:
166 11. Constitutional violations may occur when maintenance problems have a serious effect on inmates' safety or welfare.
167 11. Damage to walls, floors, ceilings, fences, and other areas may suggest the possibility of a pending escape attempt.
168 11. When the integrity of the facility or its security components are degraded, the security and safety of the facility is diminished.
169 11. Plumbing, electrical, and heating/ventilation/air conditioning systems are critical to maintaining a proper living environment.
170 11. Inadequate maintenance may be used by plaintiffs in combination with other problems to portray jail officials as indifferent to inmates' needs.
171 11. There is a substantial risk that knowledge gained by inmate workers may be passed on to other inmates and added to the general body of inmates' knowledge of jail security systems.
172
173 **CB 02_108 __INSPECTIONS__**
174
175 1. Policy:
176 11. Compliance with all applicable safety and sanitation laws will be ensured by documented internal and external inspections and corrective action when indicated. Reference policy: CB 03 Facility Inspections.
177 1. Rationale:
178 11. A higher degree of safety and security can be reached through compliance with established laws and regulations.