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Last modified by Ryan Larkin on 2022/03/01 17:19
From version 1.1
edited by Ryan Larkin
on 2017/03/20 18:15
Change comment: There is no comment for this version
To version 2.1
edited by Ryan Larkin
on 2022/03/01 17:19
Change comment: Policy Review

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29 29  
30 30  Review Date:
31 31  
32 -03/20/2017
32 +03/01/2022
33 33  
34 34  
35 -Sheriff Cory C. Pulsipher
35 +Sheriff Nate Brooksby
36 36  
37 -Undersheriff James Standley
37 +Undersheriff Barry Golding
38 38  
39 39  
40 40  __**TABLE OF CONTENTS**__
... ... @@ -60,21 +60,6 @@
60 60  
61 61  1. Utah Code Annotated
62 62  11. Title 63G Chapter 2: Government Records Access and Management Act
63 -1. Utah Sheriff's Association Jail Standards
64 -11. B02.01.01: Written policies and procedures governing management of and access to records in the custody of the jail
65 -11. B02.01.02: GRAMA Requirements
66 -11. B02.01.03: Duty to Classify Records
67 -11. B02.02.01: Public Access
68 -11. B02.02.02: Inmate Access
69 -11. B02.02.03: Government Access
70 -11. B02.02.04: Duplication of Records
71 -11. B02.02.05: Fees for Duplication
72 -11. B02.03.01: Records Access Restricted by Statute
73 -11. B02.03.02: Records Restricted for Operational Necessity
74 -11. B02.03.03: Classifying Records as Private
75 -11. B02.03.04: Classifying Records as Controlled
76 -11. B02.03.05: Classifying Records as Protected
77 -11. B02.03.06: Denying Requests and Appeals
78 78  
79 79  **AH 04_103 __GENERAL__**
80 80  
... ... @@ -85,7 +85,7 @@
85 85  11. The WCSO may charge a reasonable fee to cover the actual cost of duplicating or compiling a record.
86 86  11. Persons denied access to records by the Records Unit may appeal the denial as outlined in UCA § 63G-2-401(1) through UCA § 63G-2-401(3)
87 87  1. Rationale:
88 -11. The Government Records Access and Management Act is intended to balance the public's right to access information gathered by the government, individual privacy rights and governmental interests in restricting access to some records for the public good. GRAMA provides an avenue of appeal to persons denied access to records.
73 +11. The Government Records Access and Management Act is intended to balance the public's right to access information gathered by the government, individual privacy rights, and governmental interests in restricting access to some records for the public good. GRAMA provides an avenue of appeal to persons denied access to records.
89 89  
90 90  **AH 04_104 __CLASSIFICATION OF RECORDS__**
91 91  
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101 101  
102 102  1. Policy
103 103  11. Requests for Records
104 -111. All request for records shall be made in writing through the Records Unit.
89 +111. All requests for records shall be made in writing through the Records Unit.
105 105  111. All requests for records shall be logged.
106 -111. Upon receipt of the request the Records Unit shall determine if the WCSO is the custodian of the record and if the record exists. If the record is in WCSO custody the custodian will review and classify the record as described in UCA § 63G-2-302 through UCA § 63G-2-305 if is is not already part of a classified series. If the record is not in WCSO custody the requester will be notified in writing.
107 -111. As needed, the Records Technician will review records requests with the Division Chief, Undersheriff and County Attorney prior to issuing the record or a written denial.
91 +111. Upon receipt of the request, the Records Unit shall determine if the WCSO is the custodian of the record and if the record exists. If the record is in WCSO custody the custodian will review and classify the record as described in UCA § 63G-2-302 through UCA § 63G-2-305 if it is not already part of a classified series. If the record is not in WCSO custody the requester will be notified in writing.
92 +111. As needed, the Records Technician will review records requests with the Division Chief, Undersheriff, and County Attorney prior to issuing the record or a written denial.
108 108  111. The written denial for a requested record shall notify the requester of the following:
109 109  1111. A description of the record or portions of the record to which access was denied, provided that the description does not disclose private, controlled, or protected information or information exempt from disclosure under Subsection 63G-2-201(3)(b);
110 -1111. Citations to the provisions of this chapter, court rule or order, another state statute, federal statute, or federal regulation that exempt the record or portions of the record from disclosure, provided that the citations do not disclose private, controlled, or protected information or information exempt from disclosure under Subsection 63G-2-201(3)(b);
95 +1111. Citations to the provisions of this chapter, court rule or order, another state statute, a federal statute, or federal regulation that exempt the record or portions of the record from disclosure, provided that the citations do not disclose private, controlled, or protected information or information exempt from disclosure under Subsection 63G-2-201(3)(b);
111 111  1111. A statement that the requester has the right to appeal the denial to the chief administrative officer of the governmental entity; and
112 112  1111. The time limits for filing an appeal, and the name and business address of the chief administrative officer of the governmental entity.
113 113  111. Appeals of denied records shall be reviewed and replied to within 5 working days. The petitioner shall be notified in writing of denial as well as given:
114 -1111. A notification that the requester or interested party has the right to appeal the decision, as provided in Section 63G-2-402, to:
99 +1111. A notification that the requester or the interested party has the right to appeal the decision, as provided in Section 63G-2-402, to:
115 115  11111. The records committee or district court; or
116 116  11111. The local appeals board, if the governmental entity is a political subdivision and the governmental entity has established a local appeals board;
117 117  1111. The time limits for filing an appeal; and